"Assistant Director, Finance"

Overview

Under the general direction of the Associate Director, Finance, and with latitude for exercising discretion and independent judgment, perform a variety of analytical and financial functions for the Department of Internal Medicine. The position will provide financial oversight of 11 sections and the management of a centralized financial team. The position will serve as a partner between sections and the centralized financial units to aid section leadership in decision-making and be able to provide relevant analysis to assist with the strategic direction of the section(s). The position will be responsible for the oversight of the centralized financial analyst team that will handle all reporting, YBT maintenance, Workday ledger monitoring/maintenance, and providing timely, accurate, and consistent reporting to departmental/sectional leadership. This team will consist of financial analysts and departmental financial assistants. This position will be responsible for ensuring that COA management and consistent standards for use of COAs are being implemented across all sections. This will include assisting in the development of a standardized hierarchy across the department for the utilization of COAs as well as ensuring that the analysts are applying the same standards across all sections. This is integral to ensuring the integrity of our financial reporting. The position will also be integral to implementing Yale Medicine initiatives to lead clinical mission COA location-based driven financial reporting across the sections- including running financial analysis on specific practice locations to advise on short-term to long-term strategic goals.

In addition: Manage, track and analyze the financial reporting of the department. Determine budgetary constraints; identify areas of excessive spending or under-utilization based on financial goals and priorities. Oversee the forecast projections of the central financial team. Monitor budget v. actual performance for sections and work with Associate Director of Finance on implementing corrective actions when necessary. Participate in annual closeout and monthly monitoring process. Provide technical assistance and direction to central finance team in solving moderate to complex problems or issues or completing projects. Serve as key financial support for Central Administration and perform special projects as needed. Use Workday, YBT and Excel to create specialized reports that examine and analyze financial reports and records. Create system to track various monthly, quarterly and yearly tasks. Distribute requests from YSM and Department Central Administration to sections; represent departmental needs, challenges and opportunities. Assist in development of departmental policies and procedures associated with financial reporting and transaction processing in line with University and YSM policies.

• Provide direction to central financial team to fulfill all ad hoc reporting requests from Department and Sectional leadership. Interact on the department's behalf with other business administrators, chairs, directors, University officials, medical directors, research, administrative and clinical staff over a wide variety of issues supporting the clinical, research, administrative, financial and operational needs of the department.

Required Skills and Abilities

Required Skill/Ability 1: Excellent oral and written communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Ability to communicate policy and procedures to staff and faculty in a way that encourages willing compliance.

Required Skill/Ability 2: Ability to create new and complex reports (Excel, Word, etc.) for tracking, analysis and communication of financial information.

Required Skill/Ability 3: Strong organizational skills and ability to lead a financial team that consists of a financial manager, financial analysts, and financial assistants to provide consistent, timely, and accurate financial support to departmental leadership. Well-developed analytical and problem-solving skills.

Required Skill/Ability 4: Comprehensive knowledge of financial and economic concepts, modeling and analysis. Comprehensive knowledge of budgeting and planning principles and processes.

Required Skill/Ability 5: Ability to work independently, multi-task, use good judgment, work under pressure and meet deadlines.

Preferred Skills and Abilities

Thorough working knowledge of departmental financial reporting and analysis; experience with Workday and YBT applications and reporting tools, knowledge of Yale University business, accounting and financial policies and procedures; extensive knowledge of University accounting and financial systems.

Principal Responsibilities

1. Ensures implementation of strategies, policies, and procedures developed by institutional process leaders, including transformation of planning and financial management practices.
2. Manages team resources that monitor and plan long-term and annual budgeting, forecasting and financial management activities.
3. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management.
4. Reviews and recommends budget and financial management processes in order to achieve simplicity, speed and quality for finance department.
5. Interprets accounting policies, procedures, and processes and reports to finance department management on findings.
6. Ensures compliance with Federal and State regulations, contractual requirements and University policy.
7. Manages a staff of exempt and non-exempt employees.
8. May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree in Accounting, Business, Economics or Finance. Six years of related experience; or an equivalent combination of education and experience.