"Accounting Specialist"

Job Vacancy Announcement

Position Information

Position Title: Accounting Specialist

Position Type: Staff

Department: Financial Affairs

FLSA: Non-Exempt

Union/Non Union: Non Union

Full Time or Part Time: Full Time

Grade: 10

Hiring Salary Range: $47,814 - $52,595 / Annually

Regular or Temporary: Regular

Job Description Summary

Responsible for overseeing all financial operations of the Direct Loan Student Loan Program. This includes disbursing loan proceeds, conducting monthly and year-end reconciliations of loan disbursements, and reporting necessary cash drawdowns. Reviews Title IV funds, ensuring compliance with federal and state regulations, as well as institutional policies, to accurately award student financial aid. Additionally, handles bank reconciliations to the general ledger.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• One to two years of college credit (30 credit hours are equivalent to one year) in accounting, business management, finance or certification in a related field required
• Two years of experience working in student accounts/bursar office or student financial aid office required
• Bachelor’s degree in Accounting, Business Management or Finance preferred

Criteria

ESSENTIAL DUTIES

• Responsible for reconciliation of the bank statements (general fund and investment accounts).
• Manages and reconciles various financial aid accounts, including direct loans and scholarships, is essential for accurate student financial records and compliance with regulations.
• Reconciles bookstore purchases tracking expenses and ensuring that all transactions are accounted for correctly.
• Coordinates with financial aid office the transmit funds accurately and timely to student’s record.
• Prepares and maintains daily, monthly and ad-hoc reports on the direct loan program for management. and audit review.
• Reviews R2T4’s to ensure compliance with federal guidelines, updates student’s account when necessary.
• Assists in the year-end audit ensures that all financial records are accurate and complete.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to work as a team member in a multi-cultural environment, but capable of working independently with minimal supervision.
• Proven knowledge with ERP systems is essential; Colleague/Ellucian experience preferred.
• Proven knowledge in Microsoft Word, Excel and Teams.
• Excellent time management skills.
• Detail-oriented with analytical skills; able to multi-tasks and meet deadlines.
• Knowledge of accounting principles and financial practices and the ability to understand audit and business strategies.
• Knowledge and understanding of federal and state rules and regulations related to financial aid administration
• Ability to coordinate and maintain excellent working relationships with other departments, students and college community.
• Ability to maintain accurate files

Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. While performing Inventory Control activities there is significant walking climbing, stooping, kneeling, crouching, reaching, standing, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Must be able to lift 50 pounds
• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview

Is Background Check Required? Yes

Posting Detail Information

Posting Number: PGCC222711/12

Open Date: 10/22/2025

Open Until Filled: Yes

This position is eligible for overtime and shift differential pay. This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Required Documents: Resume, Cover Letter