Accounting Technician (Accounting Technician II), FM-Administration

Job no: 554805

Work type: Staff

Location: Southern California|San Bernardino - San Bernardino Campus

Categories: Bargaining Unit|Unit 7 - CSUEU - Clerical and Administrative Support Services,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Job Summary:

Under the general direction of the Executive Director, Facilities Planning, Design & Construction, with primary responsibility to the Manager of Capital Outlay Administration, the Accounting Technician II supports Facilities Planning and Management in the daily operation of receiving and disbursing university and/or auxiliary funds and recording of financial transactions (e.g., accounts payable, accounts receivable, and general accounting related transactions).

Responsibilities:

Budgeting & Accounting Support

• Per the SUAM and GAAP, perform accounting and budgeting tasks in support of Facilities Planning & Management (FPM).
• Maintain accurate accounting of Facilities Planning & Management financial and statistical records.
• Compile accounting data transactions used in the generation of FPM financial reports and/or analysis.
• Review financial documentation for accuracy, completeness, validity, and adherence to standards.
• Perform accounts payable as assigned; prepare and process associated documents related to area of assignment.
• Process and track department requisitions, receipt of merchandise and invoices, purchase orders and change orders; review documents for accuracy.
• Prepare periodic monthly and year-end financial reports for both internal and external distribution.
• Analyze and interpret department accounting data; apply problem-solving techniques in finding solutions to basic accounting problems.
• Maintain paper and electronic filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness Administrative Processing and Office Coordination.

Procurement Support

• Initiate procurement of supplies, equipment and services to ensure goods are received and payments are authorized timely and in accordance with CSUSB policy.
• Verify authorization and confirm funding source for procurement card orders; reconcile on-line billing.
• Participate in the development and testing of CMMS and financial software for upgrades and implementations to include transaction testing/data entry and data output.
• Audit and reconcile CMMS and project management software to PeopleSoft and CSU accounting systems.

Administrative Service Support

• Utilize Computerized Maintenance Management Systems (CMMS), word processing software, query tools, integrated financial systems, and/or other types of records management systems as required.
• Modify, run and export queries Common Financial System/Data Warehouse (CFS/DW) & CMMS; reconcile, analyze, and summarize information.
• Review manual and automated CFS/DW & CMMS reports for accuracy and make necessary corrections
• Analyze and audit fiscal documents such as purchase requisitions, service authorizations, change orders, payment applications, and invoices
• Conduct continuous analysis to identify trends and ensure revenues, encumbrances, and expenditures remain aligned with established statues, guidelines, and CSU policy
• Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required
• Assist with the modification and documentation of established university policy
• Interact with external or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies
• Create Notice of Services Performed and attach required documentation; link to work order
• Generate monthly open purchase order report and partner with management to close and disencumber funds; run ad-hoc queries
• Coordinate conversion of fiscal paper documents to electronic format and document destruction as required; review electronic information for accuracy prior to destruction.
• Perform other classification related duties as assigned to support the mission of the department.

Minimum Qualifications: Required Education and Experience

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Any equivalent combination of education and experience which provides the required knowledge and abilities.

Required Qualifications

• Thorough knowledge of financial record-keeping principles and practices.
• Strong understanding of mathematical concepts and general office procedures.
• Ability to apply standard accounting procedures to analyze basic accounting problems.
• Skill in analyzing and interpreting accounting data accurately.
• Proficient in using problem-solving techniques to resolve basic accounting issues.
• Ability to understand and apply relevant rules, regulations, policies, and procedures.
• Experience using computer applications, including:
  • Word processing and spreadsheet software
  • Web browsers and query tools
  • Integrated financial and records management systems (e.g., student accounting, cashiering, student financial aid systems)
• Ability to work independently with minimal supervision.
• Capable of making sound decisions and providing informed recommendations related to accounting activities.

Preferred Qualifications

• Experience using resource asset, and maintenance management database systems (e.g., PeopleSoft, Phoenix, TMA).
• Thorough knowledge of applicable university infrastructure, policies, and procedures.
• Ability to use initiative and sound judgment to analyze information and determine appropriate courses of action within established guidelines.
• Strong interpersonal skills with the ability to establish and maintain effective working relationships.
• Demonstrates tact, courtesy, alertness, respect, and collegiality when interacting with others.
• Excellent oral and written communication skills, including strong command of English grammar, punctuation, and spelling.
• Proficiency in standard office software, including the Microsoft Office suite.
• Ability to effectively use a broad range of technology tools, systems, and databases.
• Ability to work independently with minimal supervision.
• Capable of making sound decisions and recommendations regarding accounting activities.
• Ability to collaborate effectively with staff, faculty, and student assistants.

Compensation and Benefits:

Anticipated Hiring Range: Step 1 ($4,037) for qualified candidates

Classification Salary Range: minimum Step 1 ($4,037) - maximum Step 20 ($5,881)

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-Time / Non - Exempt / Probationary

Schedule: Mon - Fri 8:30AM - 5:00PM

Application deadline is: May 1st, 2026 at 11:55PM