"Accounting Technician II, Short Term Temporary/Hourly"

Job Details

Accounting Technician II, Short Term Temporary/Hourly

Kern Community College District

Salary: $21.35 Hourly

Job Number: FY22-23-00150

Location: District Office, CA

Department: Business Services

Basic Function

Under the direction of an assigned supervisor, perform complex technical accounting work in the preparation, processing and maintenance of College and District accounting records.

DISTINGUISHING CHARACTERISTICS: The Accounting Technician I performs a full-range of accounting functions. The Accounting Technician I and II are both paraprofessional accounting classes. The Accounting Technician II performs the more complex technical accounting assignments.

Representative Duties

• Maintain various ledgers, registers and journals; post, check and balance ledgers; draw journal entries.
• Prepare daily journals from cash register sales receipts; process credit card charge invoices through accounts receivable ledger.
• Verify account codes for accounts payable invoices; pay invoices; enter payment information into computer and print checks; verify appropriateness of invoices in relation to use of budgeted funds.
• Prepare financial statements and oversee accounting activities for assigned programs such as food service and bookstore.
• Maintain accounts payable and receivable invoices throughout the fiscal year.
• Analyze account transaction requisitions for proper documentation, signatures, account numbers and sufficient fund balance for payments; enter journal entries for various account transactions into account general ledgers; correct financial records as necessary; maintain financial records.
• Monitor budgets for various accounts; oversee billing for reimbursements of projects for various accounts; verify coding for account transactions; prepare monthly budget reports for accounts.
• Bill state agencies for various projects for campuses, District Office and various programs.
• Prepare journal entries for fringe benefits on various projects; prepare billings to transfer funds from various accounts to general funds; analyze projects for compliance with accuracy and accounting standards.
• Prepare expenditure and billings reports for various state and county agencies; prepare quarterly and yearly financial reports for a variety of college departments; compute quarterly sales taxes for departments.
• Enter payroll data into computer; print payroll checks and payroll check register; gather and send tax form information for the District Office.
• Reconcile monthly bank statements for various payrolls and accounts; prepare monthly, quarterly and annual financial statements and reports as required; distribute to various agencies.
• Process refund requests for students; monitor student fee deferrals; coordinate changes with financial aid office; bill enrollment and material fee charges from the District Office.
• Analyze cash flow.
• Check and approve budget transfers from the college campuses.
• Supervise and train staff involved in collecting, processing and accounting for cash and tickets as required.
• Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: graduation from high school supplemented by some college-level course work in accounting, business, or a related field and two years of increasingly responsible experience in the maintenance of fiscal record keeping, accounting, and reporting.

Knowledge & Abilities

KNOWLEDGE OF:

• Principles and procedures of bookkeeping and basic accounting.
• General accounting and invoice auditing procedures.
• Pertinent laws, rules and regulations related to bookkeeping and basic accounting.
• Basic arithmetic.
• Modern office procedures, methods and computer equipment.

ABILITY TO:

• Maintain and balance a variety of financial records, ledgers and accounts.
• Perform computational tasks and other bookkeeping functions with speed and accuracy.
• Audit records and invoices for payment. Read and understand financial records, reports and technical and procedural requirements.
• Apply pertinent laws, rules and regulations of bookkeeping and basic accounting.
• Maintain accurate and complete financial records.
• Compile data to prepare financial and statistical reports.
• Operate a computer, adding and calculating machine.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.

SPECIAL INSTRUCTIONS:

First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point.

Completed application packet must include:

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts, if applicable
• List of five (5) professional references - Listed on application form

All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3294500/accounting-technician-ii-short-term-temporary-hourly. Emails will not be accepted.