"Accounts Payable I"

Responsible for coordinating the Accounts Payable process, including scheduling and maintaining appropriate work flow of accounts payable to ensure accurate and timely payments and reporting.

This is a Support Staff Union position as stated in the Support Staff collective bargaining agreement Grade Level 9.

• Ensure bills are paid in a timely and accurate manner, while adhering to departmental procedures.
• Review accounts payable documents for proper signatures, account numbers, receipt of goods, and invoice amounts; correct and verify any differences.
• Process invoices for payment. Verify entries and printed checks before mailing.
• Ensure proper recording of payment credits.
• Reconcile vendor monthly statements and payment records/related transactions.
• Maintain and/or assist with maintaining employee travel by generating travel reimbursements and reconciling travel expense reports.
• Produce required accounts payable, refund, and financial aid check reports.
• Follow up on accepted purchase orders and open blanket orders.
• Maintain current and historical A/P records.
• Maintain relationships with new and existing vendors.
• Analyze workflow processes, while continuing to improve and streamline current payment processes.
• Assist departments with expenditures, balances, and track outgoing payments as necessary.
• Assist with financial audits.
• Perform other related duties as assigned.

OVERALL PURPOSE AND RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Education Required:

• Required - High school diploma or equivalent.
• Preferred - Associates Degree in Accounting.

Experience Required:

• One (1) year of accounts payable experience required.
• Three (3) years of accounts payable experience preferred.

Skills/Abilities /Knowledge /Other Requirements

• Working knowledge of Excel.
• Attention to detail.
• Accurate data entry skills.