Accounts Payable Technician III

Position Summary

The Accounts Payable Technician III at San Diego State University (SDSU) supports the university's financial operations by processing and auditing a high volume of transactions with accuracy and compliance using Oracle eBusiness Suite and related systems. This role applies independent judgment to analyze financial data, resolve discrepancies, and ensure adherence to University, CSU, State, and Federal policies. The technician also acts as a primary contact for system-related issues, contributes to process improvements, and helps maintain continuity of daily operations, including providing support and training as needed.

Key Responsibilities

• Accounts Payable Processing & Compliance
  • Process invoices, reimbursements, travel expenses, and procurement card transactions in Oracle and Concur.
  • Review transactions for accuracy, completeness, and policy compliance; resolve discrepancies with departments and vendors.
  • Verify data across purchasing, receiving, and general ledger systems to support payment generation.
  • Prioritize and expedite payments while maintaining proper documentation and audit readiness.
• Reporting, Reconciliation & Issue Resolution
  • Generate and review system reports (e.g., invoice holds, aging, credit activity) to identify and resolve issues.
  • Reconcile accounts and transactions, including travel and procurement card activity.
  • Troubleshoot discrepancies and escalate complex issues as needed.
  • Support process improvements through accurate data analysis.
• Customer Service & Policy Support
  • Serve as a point of contact for vendors and campus departments.
  • Provide guidance on accounts payable, travel, and procurement policies and procedures.
  • Respond to inquiries and resolve issues in a timely, professional manner.

Why Join Us?

• Join SDSU in a collaborative, mission-driven environment
• Support the university's financial integrity and student success
• Build expertise in enterprise financial systems and contribute to process improvements
• Engage with a wide range of campus partners
• Grow professionally within a culture that values innovation, service, and continuous improvement

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 2 days per week, following a training period during which on-site presence is required.

Department Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services.

The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.

The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant.

Education and Experience

A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to four years of accounts payable experience or closely related financial record-keeping experience.

Key Qualifications

• Advanced knowledge of accounts payable processes, financial record-keeping, and accounting principles
• Ability to analyze, interpret, and resolve complex accounts payable discrepancies and transactional issues
• Strong attention to detail and accuracy in financial data entry, review, and reporting
• Proficiency in financial systems, spreadsheets, and standard office software, including troubleshooting
• Strong analytical, organizational, and problem-solving skills with the ability to prioritize and manage multiple tasks
• Effective time management skills to meet deadlines and achieve work objectives
• Clear communication and interpersonal skills, including the ability to explain financial information to diverse stakeholders
• Ability to work independently and collaboratively while exercising professionalism, tact, and courtesy
• Knowledge of and ability to apply policies, procedures, regulations, and compliance standards
• Experience or ability to mentor, train, or oversee the work of others
• Experience working with the Oracle eBusiness Suite financials and Concur travel(preferred)
• Experience working in a large higher education and/or public sector organization (preferred)

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,570-$6,658 per month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations

Full Benefits Package Includes

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.