Accounts Payable Technician IV

Position Summary

The Accounts Payable Technician IV serves as a senior-level specialist and departmental lead responsible for independently processing a high volume of complex invoices and payment requests using Oracle Payables eBusiness Suite and document imaging systems. This role ensures accuracy, compliance, and adherence to University, CSU, State, and Federal regulations while exercising strong judgment and initiative in resolving issues and improving workflows. Acting as a key resource and first point of contact for system-related matters, the Technician IV also supports operational continuity and contributes to process improvements, training, and strategic initiatives within Accounts Payable.

Key Responsibilities

• Accounts Payable Processing & Compliance
  • Audit and process invoices, direct payments, reimbursements, and fund requests in Oracle, ensuring accuracy, completeness, and compliance with CSU, state, and federal policies.
  • Review supplier information, resolve discrepancies, and coordinate with departments and vendors to ensure timely and accurate payments.
  • Analyze Oracle reports (e.g., invoice aging, holds) to identify issues and take corrective action.
  • Provide customer service support by responding to inquiries and maintaining clear communication with campus and external partners.
• Lead Support & Operations
  • Monitor workflows, assign priorities, and provide guidance to staff to ensure efficient invoice processing and workload distribution.
  • Serve as a lead resource for problem-solving, policy interpretation, and escalated issues.
  • Assist with batch processing, wire payments, and system testing; support onboarding of banking processes.
  • Contribute to process improvements, policy development, and long-term planning with management.
• Problem Resolution & Stakeholder Support
  • Resolve complex invoice, payment, and purchase order discrepancies; advise departments and vendors on Accounts Payable processes.
  • Interpret and explain university policies; respond to escalated inquiries and compose formal correspondence.
  • Collaborate with Accounts Payable staff, suppliers, and campus partners to ensure effective issue resolution.

Why Join Us?

• Join a collaborative, mission-driven university environment supporting critical financial operations
• Contribute to meaningful process improvements while working closely with campus partners and stakeholders
• Gain valuable experience with enterprise financial systems
• Play a key role in ensuring compliance and operational efficiency
• Be part of a team that values accuracy, service, and continuous improvement

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 2 days per week, following a training period during which on-site presence is required.

Department Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services.

The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.

The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant.

Education and Experience

A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to seven years of accounts payable experience or closely related financial record-keeping experience.

Key Qualifications

• Strong knowledge of accounts payable, financial record-keeping, office procedures, and accepted accounting principles, including advanced understanding of AP practices, rules, processes, and standards.
• Ability to apply, interpret, and enforce accounts payable procedures, guidelines, standards, and policies to resolve discrepancies and handle complex financial situations.
• High attention to detail and accuracy in reviewing documents, completing data entry, and preparing financial analysis and reporting.
• Strong analytical, mathematical, and problem-solving skills, including the ability to compute numbers quickly and accurately and resolve complex transactional issues.
• Proficiency with financial systems, spreadsheets, word processing software, web browsers, and records management systems, including troubleshooting and advanced software use.
• Strong organizational and time management skills, with the ability to prioritize work, set objectives, and complete assignments efficiently and on time.
• Effective communication and interpersonal skills to collaborate with team members, suppliers, vendors, and diverse stakeholders, and to explain complex AP processes, policies, and guidelines.
• Ability to work both independently and collaboratively while exercising tact, courtesy, and professionalism.
• Skill in mentoring, training, or overseeing the work of others.
• Thorough understanding of local, state, and federal tax regulations related to accounts payable.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $5,178 - $7,543 /month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.