Admin Coordinator

Admin Coordinator

Job Number: 260101

Organization: Medicine Office of the Dean

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Work Schedule: Monday - Friday, 8-5

Work Type: Onsite

Salary Range: Targeted salary up to $50,300 dependent upon qualifications.

Benefits Provided: Yes

Required Attachments: Resume

Job Description:

Organizes, coordinates and performs clerical and administrative functions following established standards.

Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Assists with updating office procedures for a more efficient operation when necessary.
• Assists with maintaining budgetary records.
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Organizes and submits monthly office supply order.
• Collaborates with finance office.
• Oversees medical education verification.
• Coordinates catering for MD student workshops.
• Assists with special projects.
• Schedules appointments.
• Collects and disseminates information for internal and external customers.
• Reports student MOD issues/concerns to appropriate parties.
• Performs other related duties as assigned.

Job Requirements

Required Education and Experience: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Advertised Physical Requirements:

Physical:

• Communicate effectively.
• Engage in repetitive motion.

Environmental:

• Standard office environment.

Departmental Preferences:

• Records management

Job Posting: Feb 10, 2026

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