Administration Officer

Job Description

• School of Mathematics and Physics
• Full-time, permanent position
• Base salary will be in the range $83,776.44 - $93,121.41 + 17% super (HEW Level 5)
• This position is open to Aboriginal and Torres Strait Islander candidates only, as a special measure to support increased representation and meaningful employment opportunities at UQ.
• Based at our St Lucia location

About This Opportunity

As an Administration Officer (locally known as General Services Officer), you will play a valued role within the Physics Discipline in the School of Mathematics and Physics, supporting the smooth delivery of teaching, research and engagement activities.

Working closely with academic and professional colleagues, you will contribute to an inclusive, collaborative and service-focused environment where your work enables others to excel. This role is well suited to someone who enjoys variety, takes pride in operational excellence, and values working as part of a connected university community.

Key responsibilities will include:

• Providing high-quality administrative support to academic staff and students, including correspondence preparation, reporting and minute taking.
• Liaising with staff, students, external stakeholders and community members, handling a wide range of enquiries and initiating follow-up actions as required.
• Conducting the onboarding processes for staff, students, and visitors, ensuring smooth induction and access to all necessary facilities and resources.
• Supporting the Head of Physics/Deputy Head of School with all administrative aspects of the role, including recording of workloads, recruitment processes, annual staff appraisals.
• Supporting financial administration such as purchasing, reconciliations, hospitality requests, reimbursements and expense claims.

For further information, please click here to view the information booklet.

About You

The University of Queensland considers that the filling of this position is intended to constitute a special / equal opportunity measure under section 105 of the Anti-Discrimination Act 1991 (Qld) and section 8(1) of the Racial Discrimination Act 1975 (Cth). The position is therefore only open to Aboriginal or Torres Strait Islander applicants. The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.

• A degree or diploma with relevant experience or an equivalent combination of relevant experience and training.
• Demonstrated experience providing high-level administrative and coordination support in a busy environment.
• Strong customer service skills, with the ability to communicate effectively with a diverse range of stakeholders.
• Well-developed organisational and time management skills, including the ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office.
• Ability to work both independently and collaboratively as part of a supportive team.
• Sound judgement and discretion when handling sensitive information.

Interested?

For more information about this opportunity, please contact Lara Atzeni via smp.sm@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (R-64034) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.

Applications close Sunday 10 May 2026 at 11.00pm AEST (R-64034).