"Administration Officer"

Job Description:

• Queensland Alliance for Agriculture and Food Innovation
• Full-time fixed-term position through to mid-2027
• Base salary will be in the range $76,025.01 - $80,606.71 + 17% Superannuation (HEW Level 4)
• Based at our St Lucia Campus

About This Opportunity

We’re looking for a proactive and highly organised Administration Officer to play a key role in supporting the FaBA Executive and enabling the smooth delivery of high-impact engagement activities. In this role, you’ll provide trusted administrative support, coordinate events and meetings, manage financial and travel processes, and work closely with internal and external stakeholders—helping FaBA operate efficiently and deliver meaningful outcomes in line with University policies and procedures.

Key responsibilities will include:

• Executive & Office Support: Provide high-level administrative support to the FaBA Executive, ensuring efficient day-to-day operations, diary management, reception duties, and adherence to administrative standards and protocols.
• Events, Meetings & Engagement: Coordinate and support events, meetings, committees and engagement activities, including scheduling, room bookings, agendas, minutes, RSVPs, and stakeholder liaison.
• Financial & Travel Administration: Manage financial transactions, reimbursements and delegated expenditure, and coordinate end-to-end travel arrangements in line with University policies and procedures.
• Systems, Processes & Stakeholder Liaison: Maintain administrative systems and quality assurance processes, use University systems and desktop tools effectively, and respond to internal and external stakeholder enquiries with professionalism.

About You

• Completion of a diploma level qualification with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
• Previous experience in administrative support roles within a large organisation is desirable.
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent interpersonal and communication skills for effective stakeholder engagement.
• Proficiency in Microsoft Office Suite and relevant University systems, particularly Microsoft Word, Excel, Smartsheet or demonstrated willingness and ability to learn new systems.
• Attention to detail and commitment to maintaining quality assurance standards.
• Ability to work collaboratively in a team environment and under general supervision.

Questions?

For more information about this opportunity, please contact Dr Sue O’Brien at sue.obrien@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Other Information

UQ is committed to a fair, equitable and inclusive selection process... Applications close Sunday January 18th, 2026, at 11.00pm AEST (R-59857). Please note that interviews have been tentatively scheduled for Wednesday and Thursday January 22nd and 23rd 2026.