"Executive Assistant"

Job Description:

• Faculty of Science
• Full-time permanent position
• Base salary will be in the range of $82,133.76- $91,295.50 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia location

About This Opportunity

We are seeking a motivated and experienced Executive Assistant to provide high-level support to the Faculty Executive Manager and the Office of the Executive Dean. You will have administrative or executive experience, excellent communication skills, and the ability to prioritise tasks and work independently to meet deadlines.

This role is part of a small, high-performing team that provides purposeful support to the Faculty of Science leadership. You will work collaboratively with diverse internal and external stakeholders, ensuring smooth operations and contributing to key projects and events. Your professionalism, initiative, and contributions will be valued, recognised, and impactful in a supportive, collaborative, and purpose-driven environment.

Key responsibilities will include:

• Manage the Executive’s day-to-day schedule, including diary management, correspondence, meetings, communications, and travel arrangements.
• Provide administrative and secretarial support to boards, committees, and key divisional projects, events, and conferences.
• Prepare briefings and background information to support senior or executive staff for meetings.
• Monitor and support the day-to-day flow of activities within the executive office.
• Liaise with internal and external stakeholders, responding to enquiries and coordinating follow-up actions as required.
• Oversee financial processes, including reimbursements, expenses, and account reconciliation, in line with University policies and delegations.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• A bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Excellent organisational and time management skills as well as a commitment to a high level of client-focused service
• A keen eye for detail combined with sound problem solving skills to proactively identify and resolve or redirect issues
• Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with stakeholders
• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and experiences

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Lucy Dickson via lucy.dickson@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 20 January 2026 at 11.00pm AEST (R-59059). Please note that interviews have been tentatively scheduled for late January 2026.