"Administration Officer"

Job Description:

• TC Beirne School of Law based in the Faculty of Business, Economics and Law (BEL)
• Full-time (100%), fixed-term position for up to 12 months
• Base salary will be in the range $82,133.75 - $91,295.49 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia Campus

About This Opportunity

We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operations of the Law School.

Reporting to the School Manager, you will be responsible for delivering a wide range of administrative processes to support the School's operational needs.

Key responsibilities will include:

• Provide a high-level of administrative support to the School Manager to assist with the operational requirements of the School
• Function as the initial point of contact for enquiries relating to financial administration support within the School and advises on local budgetary matters
• Provide guidance and support to academic staff regarding UQ Policy and School Guidelines
• Organise the office financials, for example managing billing, purchase orders, reimbursements, processing of claims for scholarships, and other expenses according to University financial policy and procedures
• Assist with travel coordination, for example lodging travel requests, booking flights and accommodation
• Assist with the School’s asset register, procurement of equipment, and storage requirements
• Assist with the administration and the distribution of the School’s Law Journal
• Competently utilise a range of desktop-based programs and management information systems
• Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the School
• Develop and maintain standard operating procedures for the effective and efficient functioning of the School's operations
• Any other duties as reasonably directed by your supervisor.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• A degree or diploma with subsequent relevant experience or financial administrative experience or an equivalent combination of relevant experience and/or education training
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
• Demonstrated knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team
• Demonstrated ability to set own priorities, monitor work processes, manage time appropriately, meet regular deadlines, initiate and take follow up action
• Commitment to upholding the University's values, and with the outstanding personal qualities of openness, respectfulness and integrity.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact the Law School Manager, Allanah Yu at schoolmanager@law.uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Friday 16 January 2026 at 11.00pm AEST (R-59066). Please note that interviews have been tentatively scheduled for mid-January 2026.

Posted: 05/01/2026