Job Description

General Description: The Administrative and Office -Fleet Reservation Specialist will provide administrative support to a large staff of executives, managers, and team members and provide coordination for the vehicle fleet. This position is responsible for the fleets reservation for all six campuses.

Duties and Tasks:

• Manages the College motor pool, which includes a small fleet of vehicles available for use by college employees for work-required travel.
• Manages the reservation fleets at the 6 NOVA campuses and Pender location.
• The individual will act as the subject matter expert in FPSS Fleet Management, as the primary point of contact for vehicle policy, online registration, and fleet vehicle requests.
• This includes coordinating reservations, updating the availability sheets and reservation calendars, communicating with Traka box admin schedules the be entered, following up on maintenance of the reservation fleet, maintaining the cleanliness of the vehicles with monthly checks at all campus to include car washes as needed.
• They will serve as the backup to the Administrative Support specialist in the Vehicle shop and assist with updates to the vehicle database, maintenance schedules and communications with POCs at the campuses.
• Secondary duties, support the administrative staff functions to include but not limited to: parking permits, conference room requests, Chrome River, creating and maintaining spreadsheets, databases and interactive dashboards.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSAs/Required Qualifications

KSAs:

• Ability to compose written documents and scan documents.
• Ability to analyze and interpret data.
• Ability to manage multiple priorities while meeting deadlines and providing excellent customer service.
• Ability to be an effective team contributor.
• Excellent communications skills both oral and written.
• Ability to follow directions, handle multiple priorities and meet established deadlines.
• High initiative, positive attitude and attention to detail are essential.
• Ability to excel in a high-volume work environment.

Required Qualifications:

• Administrative support experience.
• Customer service experience.
• Experience with Microsoft Office Suite, use of PCs and peripherals such as scanners, printers, portable storage devices.
• Data Entry experience.
• Valid drivers license and good driving record.

Additional Considerations

• Administrative experience supporting management and staff
• Experience in fleet coordination
• Experience in a college or a state agency.