Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE

Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE

Posting Number: 20260087S

Location: Villanova, PA

Work Schedule: full-time/12-months

Department: 130-Dean-Arts and Sciences

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Administrative and Program Specialist will provide administrative support to the UNITAS: Inclusive Education (CLAS UNITAS) and Center for Inclusive Education (CIE)

The Administrative and Program Specialist will be responsible for the administrative support of CLAS Associate Dean for Inclusive Education and the tasks of maintaining the needs of CLAS UNITAS and the CIE.

Work closely with the CLAS Associate Dean for Inclusive Education and CIE Director to manage operations, plan and promote events, and to help ensure that operational and tactical goals are executed effectively and on time. Limited local travel and occasional attendance at evening events is anticipated. The Administrative and Program Specialist will support undergraduate and graduate students with information, support, and communication about co-curricular academic preparation, enrichment, experiential learning, and professional development opportunities for qualified students. The Administrative and Program Specialist will work closely with other CLAS staff to support the overall implementation and operation of CIE's student support offerings. The Administrative and Program Specialist will support the execution of events, programs, and services for the CLAS CIE and activities related to UNITAS: Inclusive Education efforts.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

• Communications: -
  • Support UNITAS: Inclusive Education efforts in the College of Liberal Arts and Sciences. Coordinate and planning support for monthly CLAS UNITAS: Inclusive Education (CLAS UNITAS) meetings, transcribing meeting minutes. Coordinate communications with CLAS college and department UNITAS committees.
  • Administer the College of Liberal Arts and Sciences' Center for Inclusive Education's (CIE) student application process, application summaries. Assist in the implementation and execution of CLAS UNITAS strategic objectives, initiatives and activities. Provide outreach to the CLAS community in support of expanding and enhancing services for undergraduate and graduate students. Drafting and editing memos, reports, monthly newsletters, and other updates; event promotion; liaising with key partners at other universities, as well as faculty, students and staff at Villanova; coordinating with CLAS UNITAS-assigned graduate assistants
• Administrative Support: Manage budget and procurement process for UNITAS: Inclusive Education and Center for Inclusive Education (CIE). Management of CLAS UNITAS and CIE submittable accounts, including creation of new submission forms, data entry, data clean-up and generation of targeted lists for student support systems; management of CLAS UNITAS and CIE social media accounts (in conjunction with CLAS Communication Office); management of CIE student lists, records, meeting minutes, and testimonials. Benchmark, create and maintain knowledge resources for support opportunities for undergraduate and graduate students in CLAS. Handle inquiries via phone, email, and office contact throughout the day.
• Events and Programs: Identify and reserve meeting spaces for meetings, special programs, and events. Support the CLAS UNITAS ecosystem through participation in programming and attendance at select events. Maintain collaborations with CLAS academic departments and offices; and University offices involved in supporting students experiential education needs. Creation and maintenance of various promotional and events lists.

Minimum Qualifications

Formal Education

• Bachelor's degree required.

Minimum Work Experience:

• Understanding of managing an academic office environment
• Knowledge and understanding of Villanova's mission, UNITAS programs and context.

Work Skills:

• Must be comfortable working in a dynamic environment.
• Must be self-motivated and results oriented.
• Must take initiative where appropriate.
• Must demonstrate strong organizational and interpersonal skills.
• Must be able to demonstrate excellent writing and verbal skills.
• Must demonstrate ability to manage multiple tasks and meet deadlines in a fast-paced environment with attention to detail.
• Must be able to protect confidential information.
• Excellent computer skills, command of Microsoft Office Suite, and the ability to learn new computer programs (e.g., Banner)
• The individual must have a deep commitment to the well-being of the Villanova University, a commitment to the University's Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.
• The individual must have an understanding of the importance of Villanova's mission in an educational environment with a desire to work with students, faculty and staff of different backgrounds and varying social identities to advance the University's UNITAS mission. Expertise in MS Office suite (Word, Excel, Outlook, Teams, Forms) and Concur (Nova Pay) required; event planning experience preferred; social media proficiency preferred but not required.

Preferred Qualifications

Experience working in a higher education environment strongly preferred

Salary Posting Information

This position falls within hourly grade 11 and the range is $25.05-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

Salary Grade
11