"Administrative Assistant 1, Academic Administration (NY HELPS)"

Position Summary

The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.

Key responsibilities include, but are not limited to:

• Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
• Coordinate meetings, presentations, and events.
• Assist with faculty searches by organizing agendas and travel arrangements.
• Accurately record and distribute meeting minutes as needed.
• Maintain office supplies and inventory.
• Communicate purchasing and expense report needs to the business office.
• Prepare reports and documents as requested.
• Support business function processing.

This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Non-competitive (NY HELPS):

• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office

OR

Competitive (NON-NY HELPS): (various reassignment, reinstatement, transfer eligibility requirements as detailed in posting)

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS.

Salary Range

$47,695