Administrative Assistant 1

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

College/Department Information

The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary

To provide administrative assistance to the department of Chemistry & BioChemistry and to the college.

Responsibilities

The responsibilities include, but are not limited to:

Administrative Support to the College

As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.

Records

Maintain department records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed.

Inventory Management

Manage departmental office coordinating office supplies, equipment and work order requests; Keep ledger on P-Card charges and reconcile with statement.

Manage Timesheets

Manage timesheets and records for student employees including electronic approvals and entering missed time punches.

Data Management

Gather information and summarize data relevant to departmental activities including budget and instructional areas.

Customer Service

Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.

Administrative Support to the Department

Provide financial and administrative support to the department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for chair, create requisitions for ads; assist with travel authorizations; travel expense reimbursements, and conference registration and travel. Process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed.

Other Duties

Perform all other related duties/tasks as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's degree

Preferred Experience

Administrative assistant experience of 3 or more years.

Additional Preferred Qualifications

Ability to operate standard office equipment (telephone, copier, computer, printer, etc.).

Knowledge, Skills, & Abilities

ABILITIES

Attention to detail and proofreading accuracy
Ability to maintain confidentiality and multi-task
Proper telephone etiquette and organization skills
Knowledge of office etiquette and how to run an office
Excellent interpersonal, written and verbal communication skills
Ability to work independently or as a team member and make sound decisions
Proficient with Microsoft Office and other computer software/databases or willingness to learn

KNOWLEDGE

MS Office Word and Excel

SKILLS

Excellent communication skills, organization, ability to mult-task, problem solving, work independently.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B2

Salary Minimum: $15.77/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 3/16/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.