Administrative Assistant 1- MCG-Otolaryngology

Job Summary

The position provides administrative support to Otolaryngology faculty in a busy medical practice. The duties include, but are not limited to providing phone coverage, obtaining required information to schedule patient visits and surgeries, assisting faculty members with patient dictation, clinical documentation, patient inquiries, handling internal and external correspondence, routing grant applications, maintaining multiple calendars, coordinating and scheduling meetings, and making travel, lodging arrangements, preparing travel authorizations and expense reports, preparing teaching materials for seminars, arranging visitor itineraries, maintaining filing system, ordering office supplies, and performing all other related duties as assigned.

Responsibilities

Responsibilities to include, but are not limited to:

Administrative support for Vice Chair of Clinical Affairs/Clinical Service Chief for Otolaryngology, Surgical Director of Augusta University Thyroid and Parathyroid Center, Director of Research for Otolaryngology, and the Assistant Dean of GME/Associate DIO. Additionally, this role supports two other faculty (a total of 6 faculty positions), 2 limited term instructor positions, and 5 APP positions. Activities include dictation and document preparation, internal and external correspondence, preparation and planning for meetings and conferences, take minutes and notes, assist with CME and/or teaching material preparation, travel and lodging arrangements, travel authorizations and expense statement processing, coordinate fellowship interviews, create itineraries, host fellowship candidates, and assist with credentialing and licensing.

General administrative office and departmental support activities include provide phone coverage, distribute electronic faxes and mail daily, keep inventory and order office supplies, and maintain and stock shared copier, printers, and other office equipment.

Department medical student clerkship coordinator activities include routing applications to faculty for review, distributing welcome letters, literature and rotation evaluation to rotating students, scheduling offsite rotators for Sub-I rotations, and coordinating underrepresented minority scholarships.

Responsible for all departmental electronic media. Activities include maintain and edit departmental website, edit and publish departmental newsletter, and act as content manager for departmental social media accounts.

Assisting business manager, office manager, residency coordinator, and other administrative staff with special projects and departmental events.

Perform all other job-related duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED and six years of progressively responsible experience in administration support positions.

Preferred Qualifications

Administrative experience in a clinical or academic setting.

Knowledge, Skills, & Abilities

KNOWLEDGE

Basic Medical terminology preferred.

Demonstrated team experience.

Proficient in Microsoft Office and other computer software/databases.

Depth of understanding of how to communicate and action our AU values.

SKILLS

Punctual in all job duties.

Demonstrated project management skills.

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Exhibits professional code of ethics.

Ability to respond to sensitive inquiries.

Ability to maintain a professional work environment.

Commitment to the development of a student-centered residential campus environment.

Ability to manage multiple projects while supervising student employees, answering phone, and business processes.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary: $15.77-$18.89 per hour.

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

This position is (fully/partially) funded through external sources.Continued employment is contingent upon the availability of these funds.

Recruitment Period: Until Filled.