"Administrative Assistant 2"

Job Summary

The Administrative Assistant serves as the primary administrative support to the CTO department. This individual performs secretarial, administrative, and special project duties to support the Cancer Center Clinical Trials Office (CTO) leadership and staff. This position is responsible for a wide variety of activities and is tasked with making independent decisions according to established precedents.

Responsibilities

The responsibilities include, but are not limited to:

Daily Operation Management

• Performs various tasks in administrative and office support activities at the direction of the Administrator and CTO leadership.
• Develops and maintains effective internal communication processes to support the activities of the CTO.
• Establishes office procedures and assists in the development of related policies and practices.
• Screens, assesses, and prioritizes correspondence, inquiries, and projects.
• Answers routine correspondence.

Scheduling

• Manages appointment scheduling system for CTO Leadership and other office staff as applicable.
• Schedules and prepares meeting materials.
• Composes and edits documents such as newsletters and other communications.
• Participates as an office representative at meetings, relays relevant information, and provides follow up such as development and dissemination of meeting minutes.

Maintaining the Department

• Acts as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to leadership.
• Develop and maintain filing system for the CTO department or designated section of department.
• Effectively demonstrates skills related to operating office equipment and maintaining equipment and supplies.
• Takes ownership of issues and concerns communicated to the office and provides follow-up to bring issues to conclusion.

Other

Other duties assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions
or
High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office and other computer software/databases.
• Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B5
Salary Range: $17.88/hourly - $21.63/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: 12/16/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.