"Project Administrative Assistant"

The Opportunity

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a full-time term Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects.

Key Responsibilities

• Provide program coordination assistance to project personnel for disability related projects
• Schedule and organize meetings, training sessions, webinars
• Take, edit and distribute meeting notes and document action items
• Provide extensive customer service support via email and phone
• Proof, copy edit, and format written materials
• Create Section 508-compliant presentations and materials
• Prepare and send surveys
• Maintain project timelines and track output
• Assist in grant proposal preparation
• Perform general administrative and fiscal duties

This is a full-time (39 hours/week), one-year fixed term Contract College position based in Ithaca, NY. The term appointment runs through December 31, 2026. This position follows a 3:2 campus-to-home hybrid work arrangement, with Tuesdays and Wednesdays designated as required in-office days. This hybrid work arrangement is subject to change at any time. Core business hours are Monday through Friday, 8:00am to 4:30pm.

About the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI)

Researchers and practitioners at the Yang-Tan Institute (YTI) have helped companies, labor organizations, government agencies, schools, and communities throughout the United States and abroad to accommodate and integrate individuals with disabilities.

What We Need

We are seeking a team member who is detail-oriented, tech savvy, and a strong communicator. Additionally, you will:

• Hold an Associate's degree and two to four years of experience in an office setting or equivalent combination of education and experience.
• Possess the aptitude to work independently.
• Have experience exercising discretion and independent judgment.
• Have the ability to interact tactfully with diverse groups of individuals.
• Demonstrate the propensity to take initiative and be a proactive team member.
• Have outstanding organizational skills and strong attention to detail.
• Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.
• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.
• Be experienced at utilizing online meeting platforms such as Zoom or Microsoft Teams.
• Display strong customer service skills and attitude.
• Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.
• Have prior experience with meeting and event planning.
• General database operating knowledge.
• Experience modeling values that support inclusion, belonging, and wellbeing.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Bachelor's degree strongly preferred.
• Five or more years of experience in an office setting (preferably research based).
• Working knowledge of document and internet accessibility standards desirable.
• Experience making documents accessible.
• Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.
• Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.
• Prior experience working with Adobe InDesign, Acrobat Professional, HTML or other web development tools desirable.
• Experience with project planning/management software.
• Experience with Qualtrics or similar survey software
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Experience with grant submission process.
• Experience with webinar customer service and platforms including use of advanced collaboration features.
• Knowledge of Cornell University fiscal policy and systems.
• Knowledge of various disability-related programs.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

***Visa Sponsorship is not available for this position.***

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Pay Range: $26.41 - $30.69

Remote Option Availability: Hybrid

Company: Contract College