"Administrative Assistant 3 - Career and Technical Education Department"

Job Description

Great Basin College is recruiting for an Administrative Assistant 3 for the Career and Technical Education Department. This position will track all expenditures for CTE related grants, create spend authorizations and expense reports, order supplies and equipment, track and maintain equipment, assist with CTE equipment disposition requests, review and assists the Senior Accountant with grant billing, monitor and reconcile budget accounts, create supplier invoice requests, process and verify procurement card transactions, maintain office supplies, and assist with budget and fiscal research requests. This position will perform receptionist duties by collecting, documenting, and maintaining department and program records.

This position will assist the department chair in the coordination of scheduling courses and programs, input, add, change and cancel courses each semester in Peoplesoft, maintain department records, assist faculty in completing travel request/claim forms, submit work orders, responsible for purchase card transactions, maintain office supply inventory and other duties as assigned. This position will provide administrative support for the Dean of Industrial Technology & Workforce Development.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with customer service experience and basic experience using Microsoft Word and Microsoft Excel Experience in data entry are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; though occasional evening and weekend work may be required. This is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01

For more information, visit the Classified Salary Calculator

The Perks of PERS!

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates

• Rich retirement plan - Retirement Calculator

Perks of Working at GBC

• Health insurance options including dental and vision
• 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
• Life insurance, long-term disability, generous annual and sick leave - Classified Benefits
• ComPsych supports employees through life's difficult moments.
• Free parking on all GBC campus locations.
• No State income tax.

Classified Staff Grant-In-Aid Benefit

Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Attach the following attachment(s) to your application

• Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover Letter - (required)
• Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
• Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
• Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).