"Staff Assistant"

Details

Posted: 19-Dec-25

Location: New Brunswick, New Jersey

Categories: Healthcare, Staff/Administrative

Internal Number: 259618

Position Summary:

Rutgers, the State University of New Jersey, is seeking a Staff Assistant for the Deans Finance Office within the New Jersey Medical School.

The primary purpose of the Staff Assistant position is to serve as a member of the Finance Office under the direction of the Director of Business Operation. Providing complex administrative support to the department by utilizing specialized knowledge, skills and competencies. assists in the planning and support of the Finance Office activities. Performs a wide variety of administrative and support services to the Finance Office.

Among the key duties of the position are the following:

• Provides support to New Jersey Medical School Dean's Finance Office.
• Responsible for providing administrative, and staff support to the Finance Office. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms.
• Assist maintaining the department's workload ensuring effective use of manpower and resources to assist in the smooth operation within the department. The Staff Assistant will be required to initiate their own tasks, prioritize work and work in a confidential manner in handling issues.
• Ensures that files and recordkeeping systems meet the needs of the department.
• Compiles and analyzes relevant data from a variety of sources for inclusion in reports or presentation materials. Responsible for preparing reports for presentation to various audiences.
• Screen calls and provide information in accordance with organizational and departmental policy. Receives and appropriately handles incoming correspondence, make appointments, schedules meetings, and responds to inquiries.

Minimum Education and Experience:

• Bachelor's degree in Business Administration, Health Care Administration, or a related field plus three (3) years of progressively more responsible related professional and/or administrative experience in either the public or private sector, required.
• Additional related professional experience may be substituted for the degree on a year-for-year basis.

City: Newark

State: NJ

Physical Demands and Work Environment:

Physical Demands:

• Standing, sitting, walking, talking, hearing and light equipment.
• No special vision requirements.
• Ability to exert or to lift up to 25 lbs.

Salary: A maximum of $54,196 is budgeted for this position.

Posting Number: 25ST1942