"Administrative Assistant"

Job Details

Administrative Assistant

Department: College of Arts and Sciences - 250000

Minimum Qualifications
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.

License/Certification Required

Essential Job Functions
Responsibilities of the position include but are not limited to the following:

• Keep a thorough knowledge of University policies and procedures needed to process College budgetary forms and approve travel forms for the College and the seventeen departments, including prospective faculty travel.
• Engage in daily public contact by serving as one of the Dean's office receptionists, providing administrative assistance and general information on policies, procedures, and programs to the general public and the College's faculty (590) and EPA/SPA staff (67).
• Maintains and archives personnel records and databases, including personnel files and faculty compliance records.
• Assists with reports and written composition.
• Assists with the SACS credentials/requirements for personnel files; maintains and archives personnel records and databases.
• Processes bulk mailings.
• Responsible for scheduling meetings for special functions.
• Manages, coordinates and schedules meetings and special functions; oversees all College special events in collaboration with staff.
• Assists the Development Officer with scheduling meetings and supports the logistics for the bi-annual meetings.
• Provides support to the Business Officers with contracts, writing memos, proofreading letters, and maintaining faculty files and minutes for the CAS Council meetings.
• Works with the Judaic, Holocaust Program and Appalachian Center Program for program assistance, contract management, travel arrangements, guest speaker coordination, general inquiries, general policy questions, etc.

Knowledge, Skills, & Abilities Required for this Position

• The position will perform a variety of administrative duties that will require specialized knowledge in processing and application of information, knowledge of policies and procedures, records management, payroll, reconciling financial data, and communications (verbal and written).
• Ability to maintain databases and assist with SACS credentials/requirements.
• Knowledge of standard office equipment operation.
• This role requires a thorough knowledge of University policies and procedures needed to process College budgetary forms for the College and the seventeen departments, including prospective faculty travel.

Preferred Qualifications

• Office and customer service experience
• Advanced computer skills
• Writing skills
• Some experience with budgets

Work Schedule/Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Anticipated Hiring Range: $48,004 - $51,422
Closing Date: 3/8/2026

To apply, visit https://appstate.peopleadmin.com/postings/53180

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.