"Administrative Assistant, Campus and Community Engagement"

Summary of Job Duties

The Administrative Assistant for Campus and Community Engagement will report to the Director of Campus and Community Engagement and is responsible for the coordination of the day-to-day operation and provide administrative support to the Office of Campus and Community Engagement. This includes Student Activities, Fraternity and Sorority Life, New Student and Family Programs, Student Organizations, and Box Office.

Qualifications

Required Education and/or Work Experience: Minimum qualifications include a bachelor’s degree from an accredited institution, strong communication skills, and the ability to work with diverse populations. Two years of related office and/or customer service work experience needed. Bilingual and able to read, write and speak Spanish proficiently is preferred.

Essential Job Duties and Responsibilities

• (27%) Serve as the point person to oversee all office administrative responsibilities, to include for greeting guests, answering phones, assisting with parking passes, mail responsibilities, etc.
• (18%) Assist with monitoring finances within CACE to include purchasing, reconciliation of accounts, RSO reimbursement, entering requisition, etc. within Workday and NUMALink.
• (15%) Manage all aspects of the event ticketing system.
• (15%) Provide daily supervision of student assistants and student workers.
• (5%) Use Workday tasks to complete travel spend authorizations and arrangements for RSO and CACE travel, as well as assists with expense reports.
• (5%) Maintain all office inventory, including Lost and Found.
• (5%) Assist Director of Campus and Community Engagement with scheduling and event coordination, as needed.
• (5%) Maintain all office inventory, including Lost and Found.
• (3%) Act as a back-up for Campus Center TV monitors on the first floor and CACE reservations.
• (2%) Assist with compiling research and reports, as needed, while maintaining confidentiality.
• (5%) Other duties as assigned.

Knowledge, Skills, and Abilities

To perform the job successfully, the following competencies are required for the essential functions of this position:

• Provide excellent customer service skills including proper telephone etiquette and pleasant phone voice.
• Knowledge of grammar, punctuation, spelling, and proofreading.
• Knowledge of general office procedures.
• Ability to operate standard office equipment.
• Demonstrate strong computer skills and knowledge of various software programs.
• Ability to adapt to a changing environment, deal with frequent changes, delays, or unexpected events.
• Planning and organizational skills, including the ability to prioritize work activities and use time efficiently.
• Ability to multitask and delegate responsibility.
• Ability to consistently be on time.
• Ability to work with a team and supervise student employees.