Administrative Assistant, Dental and Medical Laboratory Sciences Programs

Department Specific Responsibilities

• Serves as a primary point of contact for students, faculty, alumni, and external partners, contributing directly to student success and program effectiveness.
• Provides comprehensive administrative and operational support to 2 academic programs, exercising a high level of confidentiality, professionalism, and independent judgment.
• Coordinates day-to-day office functions, supports academic and clinical program needs, and ensures efficient communication and organization across divisions.
• Serves as the primary administrative support for both Dental Education and Medical Laboratory Sciences programs.
• Manages program communications, including responding to inquiries from students, faculty, alumni, and external stakeholders.
• Tracks, orders, and maintains inventory of clinical, lab, and instructional supplies to support student learning and accreditation requirements.
• Coordinates logistics for program-related events, meetings, orientations, and accreditation activities.
• Maintains and organizes program documentation, including course materials, accreditation records, and internal files.
• Supports faculty with course preparation, scheduling, and administrative needs.
• Assists with student support processes from admission through graduation, including coordination with campus partners.
• Monitors and updates shared drives, internal systems, and program-related materials to ensure accuracy and accessibility.
• Provides basic financial and administrative support, including expense tracking and purchasing coordination.
• Ensures compliance with university policies and accreditation standards.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.