"Administrative Assistant Diversity, Equity, and Inclusivity"

Job Summary/Basic Function:

The Administrative Assistant provides essential support to the Center for Spirituality and Social Justice and the Asbell Center for Jewish Life by managing budgets, payroll, inventory, and departmental records. This role coordinates scheduling, travel, and communications for the directors, and assists with event planning and logistics. The position collaborates with various campus departments and external vendors to ensure smooth operations and effective delivery of programs and services. Strong organizational, communication, and multitasking skills are key to success in this dynamic environment.

Essential Functions:

• Monitors and updates inventory, time, budget, payroll, and account records for Center for Spirituality and Social Justice and Asbell Center for Jewish Life. Monitors expenditures and performs simple analysis on accounts. Authorizes and/or approves payments within established guide. Maintains department files.
• Supports directors of both Centers in scheduling meetings with students and staff, assists in maintaining supervisors' calendars, booking travel, administrative support, and receiving and screening telephone calls and visitors.
• Collaborates with administrative assistants in other academic departments as well as other offices within DEI. Additionally, works with Accounts Payable, CASE, Fleet, the Print Center, Facilities, Dining, and other offices related to religious, secular, and spiritual needs on campus.
• Provides office operations support for arranging conferences, seminars, and special events including booking travel, booking accommodations, and securing payment for speakers and/or performers.
• Maintains the Centers' websites.
• Maintains office inventory and orders supplies, including swag for students and ritual items and other materials for religious observances. Processes incoming mail.
• Attends budget and other office-related training.

Department:

Center for Spirituality Social Justice

Preferred Qualifications:

Required: High school diploma or GED. Experience with a variety of religious and spiritual practices and traditions is helpful for this position, and especially a curiosity and willingness to explore how individuals experience spirituality. Valid driver's license preferred. 1-3 years work experience. Preferred: Bachelor's degree

About Dickinson College:

Known for its innovative curriculum, Dickinson is a highly selective, private liberal-arts college. One of the nation's oldest colleges, and named in honor of a signer of the U.S. Constitution, Dickinson became the first college chartered in the newly recognized United States in September 1783. Dickinson has just under 900 full and part-time employees - administrators, faculty and staff - and its 144-acre campus is populated by students from 43 U.S. states and territories and 40 foreign countries. More than half of students study abroad through the school's 50 programs in 24 countries on six continents. Dickinson is recognized as a leader among institutions committed to sustainability and green initiatives and is continually recognized by such groups as the Association for the Advancement of Sustainability in Higher Education, Sierra Club, Sustainable Endowments Institute, Princeton Review and Second Nature. Dickinson's stunning campus - featuring beautiful landscaping and buildings made of limestone - is located in the heart of the historic central Pennsylvania town of Carlisle, a key marker in Civil War activity. Founded in 1751, Carlisle, named a "most livable city" by Forbes, is a cosmopolitan town of 20,000 people, nestled between mountains that have long been a destination for outdoor enthusiasts. The Appalachian Trail and several mountain lakes are within easy reach of the campus, as are Hershey Park and historic Gettysburg. The town is a transportation hub linked by highway, rail and air to prominent East Coast cities, with driving times that make these cities readily accessible: Harrisburg, 20 minutes; Gettysburg, 30 minutes; Baltimore, 90 minutes; Washington, D.C., two hours; Philadelphia, two hours; New York, three hours; Pittsburgh, four hours. Dickinson takes pride in its campus wellness and professional development programs, offering an array of opportunities to faculty and staff.