"Administrative Assistant/Enrollment Management"

Job Description

Position Title	Administrative Assistant/Enrollment Management
Division	Vice President Enrollment Management(DIV)
Department	Enrollment Management

This position is responsible to provide administrative assistance and support to the Vice President/Enrollment Management; and coordinate the general functions of the office.

ESSENTIAL FUNCTIONS: JOB SPECIFIC

• Assist with marketing analysis of enrollment management programs.
• Assist in the tracking of compliance initiatives.
• Assist with and coordinate travel arrangements, paperwork, and processing for division staff and students.
• Assist and support commencement activities and planning.
• Annually update the student handbook and assist with other compliance documents.

ESSENTIAL FUNCTIONS: STANDARD TO THE ROLE

• Assist Vice President with work flow including scheduling of appointments and meetings, maintaining calendars, handling of correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and status of work assignments.
• Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required.
• Accurately prepare and process correspondence, documents, forms, and reports.
• Maintain an efficient, organized filing system.
• Review budget line items to identify discrepancies and to ensure funding is available and recommend fund transfers as appropriate. Complete purchase requisitions and reconciliation of the credit card.
• Provide general office support and assistance to visitors, faculty, staff and students. Expedite matters requiring attention to the appropriate personnel.
• Assist with the coordination of professional development activities and departmental events.
• Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable

NON-ESSENTIAL FUNCTIONS

• Participate in departmental meetings, various committees and professional organizations as required.
• Advocate for the College and Educational Foundation at community events and in community organizations.
• Perform additional grade level duties as assigned.

Required Qualifications

EDUCATION/EXPERIENCE AND/OR TRAINING

• Associate Degree in a related field required.
• Two years of work-related experience required.
• Prior work performance must have met or exceeded appropriate work standards in current and prior positions.

Preferred Qualifications

n/a

Physical Demands

PHYSICAL DEMANDS (Typically required on a regular basis to successfully perform the essential functions of the job.)

CONSTANTLY INCURRED (more than 75% time on job)

• Specific visual requirements

FREQUENTLY INCURRED (25 – 75% time on job)

• Ability to stand, walk, & sit
• Repetitive finger movement
• Ability to use both hands & legs
• Ability to communicate orally & to hear conversation

OCCASIONALLY INCURRED (up to 25% time on job)

• Ability to lift up to 10 lbs.
• Ability to climb stairs
• Ability to balance
• Ability to stoop
• Ability to repeatedly bend
• Use of color vision

Salary

$17.67/hour

Schedule Days/Hours

Monday - 8 a.m. - 5 p.m., Tuesday - 8 a.m. - 5 p.m., Wednesday - 8 a.m. - 5 p.m., Thursday - 8 a.m. - 5 p.m., Friday - 8 a.m. - 5 p.m., Hybrid Schedule Available - Will Be Determined

Posting Detail Information

Posting Number	S-2023-164-P
Number of Vacancies	1
Desired Start Date
Position End Date (if temporary)
Job Open Date	08/15/2024
Job Close Date
Open Until Filled	Yes

Special Instructions to Applicants
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.

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