"P/T Administrative Assistant - Applied Sociology and Criminal Justice"

Position Announcement

The Administrative Assistant for the Applied Sociology and Criminal Justice (ASCJ) department provides administrative support for the Applied Sociology and Criminal Justice programs. This part-time position reports directly to the Department Chair of ASCJ. This appointment is a ten-month, four-year fixed-term contract (July 16 through May 15 each year). Continuation of the position at the end of the four years is dependent on available funding.

Responsibilities

• Provide administrative support to the department chair, faculty, and students enrolled in ASCJ programs.
• Assist in greeting the general public, answering phones and emails, distributing department mail, directing students/visitors to proper areas/offices on campus, and assisting in planning and holding events and meetings.
• Manage purchasing card (P-Card) and prepare and track purchase requisitions and other university forms and processes as needed. Reconcile expenses from P-card as required.
• Assist Department Chair in budget tracking and balancing.
• Coordinate with Department Chair, Administrative Specialist, and College Business Manager in class scheduling for fall, spring, and summer semesters.
• Maintain proficiency in use of school database systems, such as Banner, EMS, Argos, etc. Generate and monitor enrollment reports prior to the beginning of each semester.
• Maintain and oversee inventories of department equipment and supplies. Submit work orders to IT and facilities.
• Organize, record, and distribute minutes from department meetings.
• Assist with faculty searches by booking travel accommodations, preparing itineraries, and engaging with candidates.
• Perform other duties as assigned by the Department Chair and/or Dean and/or Administrative Specialist.

Qualifications

• High School Diploma/equivalent GED required. Associate's degree (or higher) preferred.
• Two years of related office experience required; experience working in a higher education environment preferred.
• Excellent knowledge of English grammar, punctuation, and correspondence. Excellent oral and written communication skills.
• Knowledge of basic budgeting and bookkeeping.
• Strong knowledge of computer software systems, particularly Microsoft Office suite (Word, Excel, Outlook), with excellent typing skills. Ability and desire to learn and adapt to new computer systems preferred.
• Knowledge of general office practices, office equipment, procedures, and budget skills.
• Ability to organize and maintain an effective and efficient office atmosphere.
• Ability to concentrate on detailed projects during numerous interruptions by telephone or from walk-in inquirers.
• Ability to exercise important human relations skills in establishing and maintaining effective and positive working relations with the University community and the public at large.

Supplemental Information

Salary: $15.00 - $17.00 Hourly

Location: St. George 84770, UT

Job Type: Part-Time Staff

Job Number: 26HRL999-41

Division: College of Humanities & Social Sciences

Department: Applied Sociology & Criminal Justice

Opening Date: 02/02/2026

POSITION DETAILS, COMPENSATION AND BENEFITS: Part-time hourly staff position (up to 29 hours per week for ten months of the year: July 16 - May 15). Hourly rate of $15.00-$17.00/hr, depending on experience. Free access to Employee Assistance Program thru Blomquist-Hale and HPC Fitness Center/Recreation facilities; see https://humanresources.utahtech.edu/newemployee/getting-started/new-trailblazers/ for list of part-time staff employee benefits. Desired start date of November 2025.

ELECTRONIC APPLICATION PROCEDURES: Submit application materials- cover letter, resume, and contact information for three professional references electronically. Please upload all of the requested documents when you submit your application electronically. Applications will be reviewed as they are received until the position has been filled.

If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

Benefits

• Employee Assistance Program
• Human Performance Center Access (HPC)
• Booth Wellness Center Workshops
• Employee Assistance Program (EAP) Wellness Workshops
• Additional Benefits and Discounts
• Utah Tech Staff Association Scholarship
• Professional Development Fund

No other benefits are offered for this position.