"Administrative Assistant for Research and Grants; OPCVM"

Administrative Assistant for Research and Grants; OPCVM

Company: Lincoln Memorial University

Job Location: Orange Park, Florida

Category: Administrative Assistants

Type: Full-Time

Department: CVM Research OPFL

Position Category: Staff Full Time

Job Description

The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department.

Required Qualifications

• High school diploma or equivalent

Preferred Qualifications

• Associate's degree or higher in business administration, office management, or a related field
• At least two years of administrative experience in an academic, medical, or professional office environment
• Familiarity with the field of veterinary medicine or academic research
• Experience supporting research offices or grant-related functions
• Familiarity with budgeting, purchasing, and procurement systems
• Experience coordinating logistics for meetings, events, or academic functions

Campus: Orange Park Florida

Posting Number: S04958P

Job Open Date: 02/05/2026

Job Close Date: 05/05/2026

Open Until Filled: No

Job Duties

• Manage shared calendars and internal deadlines related to research events, committee meetings, and submission timelines in coordination with the research office team
• Facilitate routing of research-related forms and coordinate signature collection for institutional submissions
• Maintain a centralized archive of final submissions for grants, IRB/IACUC protocols, and internal research documentation
• Manage daily office operations, including answering phones, responding to emails, and handling correspondence
• Maintain and organize departmental files, records, and databases
• Schedule and coordinate meetings, appointments, and events
• Provide administrative support to research-related committees and meetings.
• Assist with preparation, formatting, and submission of reports, grants, and internal documentation
• Serve as the primary administrative point of contact for the Office of Research
• Provide information and assistance to faculty, staff, students, and external partners
• Facilitate communication between the research office and other University units
• Draft, proofread, and edit departmental publications, correspondence, and communications as needed
• Assist with preparation and monitoring of departmental budgets
• Track expenditures and process invoices, reimbursements, and purchasing requests
• Manage departmental purchasing, including office supplies and equipment inventory
• Plan and coordinate administrative aspects of departmental events such as seminars, workshops, and academic gatherings
• Manage logistics for events, including space reservations, catering, materials preparation, and travel arrangements
• Assist in onboarding new research faculty or staff by coordinating initial scheduling, documentation, and introductions
• Collaborate with the Director of Research Operations and the Grants and Research Coordinator to align workflows and support shared goals
• Participate in College and University committees or community outreach initiatives as assigned
• Handle sensitive and confidential information in accordance with University privacy policies and applicable regulations
• Maintain a professional demeanor and uphold the values of LMU-OPCVM in all interactions
• Perform duties in support of the College s and University s mission and evolving needs

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