Administrative Assistant for University Compliance

Administrative Assistant for University Compliance

Company:
Liberty University

Job Location:
Lynchburg, 24502

Category:
Administrative Assistants

Type:
Full-Time

Job Number: R0010818

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Greet guests, answer phone calls and redirect them when necessary
• Provides administrative support to Executive Director of Equal Rights/Title IX, scheduling appointments and meetings. May handle details of a highly confidential and critical nature.
• Maintains discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.
• Copying and scanning documents
• Document delivery, pick up and organization
• Manage/distribute incoming mail and deliveries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Reconcile P-card statements, prepare expense reports
• Monitor/manage breakroom supplies. Ensure orderliness of breakroom
• Manage conference room schedule
• Assist with scheduling meetings and events
• Assist with training/travel coordination and scheduling
• Assist with onboarding and coordination of details for new employees to the department
• Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
• Complete forms in accordance with company procedures
• Perform miscellaneous job-related duties as assigned

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Preferred Qualifications:

• Bachelor's degree in a business-related discipline
• 5+ years of experience in an office setting

Minimum Qualifications:

• 3+ years of experience working in a fast-paced office environment
• Experience supporting an administrative level position
• Excellent and detail-oriented communication and organizational skills
• Proficient knowledge and use of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups
• Individual must not be in default on any federal student or parent loan.
• Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).
• High school diploma
• To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

• Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity, and tact
• Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently
• Professional and polished verbal and written communication skills
• Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines
• Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook
• Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Physical and Sensory Abilities

• Occasionally required to travel around campus
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard
• Regularly required to hear and speak to effectively communicate orally
• Occasionally required to stand, walk, and climb stairs to move about the building
• Handle materials, reach overhead, kneel or stoop to conduct business
• Regularly lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

• The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud

Time Type
Full time

Location
Onsite