Office Coordinator

Job Summary

The Office Coordinator provides administrative and operational support for the Department of Artificial Intelligence and Health. This position is responsible for ensuring the efficient day-to-day functioning of the department through effective office management, coordination of activities, and support of faculty, staff, and leadership. The Office Coordinator manages a wide range of administrative functions and ensures compliance with institutional policies and procedures. This role requires the ability to exercise independent judgment, initiative, and discretion while handling sensitive information and complex administrative matters in a fast-paced, interdisciplinary academic environment.

Responsibilities

The responsibilities include, but are not limited to:

Administrative Support and Office Operations

• Coordinates and oversees daily administrative operations of the department to ensure efficiency and effectiveness.
• Provides direct administrative support to department leadership and faculty, including managing calendars, scheduling meetings, and preparing correspondence.
• Serves as the primary point of contact for the department, responding to inquiries and directing communications appropriately.
• Maintains departmental files, records, and documentation in compliance with university and state guidelines.

Financial and Procurement Support

• Initiates and processes purchasing requests, travel authorizations, reimbursements, and other financial transactions in accordance with institutional policies.
• Coordinates with finance and procurement offices to ensure timely processing and compliance.

Personnel Support

• Assists with onboarding and off-boarding processes for faculty, staff, and student employees.

Event and Program Coordination

• Coordinates logistics for meetings, seminars, and departmental events, including scheduling, materials preparation, and communication with participants.
• Provides support for faculty recruitment activities, including interview coordination and candidate visit logistics.

Compliance and Special Projects

• Ensures adherence to university policies, procedures, and regulatory requirements.
• Assists with preparation of reports, presentations, and data tracking.
• Participates in special projects and performs other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

OR

High School Diploma or GED from a recognized State or Federal accrediting organization with a minimum of nine years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

ABILITIES

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

KNOWLEDGE

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.

SKILLS

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Range: $17.88/hourly - $21.92/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 4/23/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904