Coordinator, Biomedical Engineering

Position Summary

The Biomedical Engineering Program Coordinator provides high-level administrative and program operations support, including financial planning and reporting, instructional coordination such as scheduling and accreditation support, and communication projects for both within the Program and to the broader profession. Reporting to the Director of the Biomedical Engineering Undergraduate Program within the College of Engineering (COE), this role supports program faculty as well as support services to the Director, students, staff, and other constituents. This position also provides support to the Director as requested.

The anticipated start date is August 3rd.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

Financial Planning and Reporting

• Assists Director in monitoring and reporting on operating and restricted budgets, maintaining detailed and accurate records of laboratory expenditures and other costs using the University databases, and verifying income related to indirect costs and gifts.
• Manages internal accounting of faculty travel allocations and expenditures in partnership with Director.
• Assists Director in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable.
• Partners with The COE Finance and Administration Office on data and projects relating to expenditures, employment and facilities matters.

Program Communications

• In collaboration with the Director, coordinate the creation and distribution of Biomedical Engineering (BME) communications and partner with COE's Director of Communication and Marketing to support the program website and newsletter.
• Coordinate communications to BME students and faculty outlining relevant events and deadlines as they occur throughout the academic year, including research opportunities for grants, thesis defense announcements, and conferences, as well as outreach to alumni.
• Manage community outreach and publicity efforts via social media and other outlets.

Reporting

• Assist the Director in collecting and analyzing data for program annual report and faculty evaluations.

Curriculum Management

• Assist the Director and Department Chair with course scheduling each semester.
• Work with the Registrar's office on all master schedule change requests and serve as department liaison for relating matters accordingly.
• Maintain and update list of program specific courses and descriptions, including associated instructors, frequency of offering, etc.

Other Administrative Tasks

• Attend department and department committee meetings, record minutes and coordinate and complete administrative tasks resulting from committee action items.
• Assist the program ABET Coordinator with administering the program assessment and continuous improvement process. This includes ensuring the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty.
• Coordinate the faculty search and interview process.
• Prepare adjunct faculty payroll each semester.
• Maintain records related to faculty hiring and graduate assistantships.
• Provide administrative support as needed for related programs (e.g.: MS in Biomedical Engineering, MS in Sports and Performance Engineering)
• Perform other duties and assist with projects as assigned

Minimum Qualifications

Formal Education

• Bachelor's degree required; combination of high school diploma and work experience may be considered.

Work Experience

• 3-5 years of relevant and applicable work experience in an administrative or academic setting.

Work Skills

• Must have strong communication, organizational and problem-solving skills. The individual must be able to work independently as well as with others in a productive manner.
• Requires analytical and critical thinking skills to assess situations and determine appropriate action.
• Administrative skills and office operations.
• Proficiency in Microsoft Office products.
• Knowledge of budgeting and financial reporting, social media and other digital communications tools.
• Ability to remain current with Villanova University job-related technologies and databases (e.g., applicant tracking and performance management software, student database software(s) and Banner).

Specific Job Knowledge

• Ability to work in a high-volume, fast-paced and dynamic academic setting

Equipment Knowledge

• Standard office equipment

Preferred Qualifications

Work Skills

• Administrative skills and office operations, preferably in an academic environment

Specific Job Knowledge

• Familiarity with Banner and Slate systems

Equipment Knowledge

• Knowledge of Adobe Creative Cloud or Canva, or similar content creation tools

Physical Requirements and/or Unusual Work Hours

Physical requirements

• Minor lifting and working occasional hours on nights and weekends as demands of the job dictate

Special Message to Applicants

Ignite Your Career at Villanova University!

Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!

Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence. The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.

Please submit your application at: http://jobs.villanova.edu.

Application packages must include:

• Cover Letter
• Curriculum Vitae
• Names and contact information of three references

The review process will begin immediately and will continue until the position is filled.

Salary Posting Information

This position falls within hourly grade 12 and the range is $27.58-29.12/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

Salary Grade

12