Administrative Support Assistant II

Administrative Support Assistant II

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Administrative Assistants

Type:
Full-Time

Posting Number: req25727

Department: Agric Extension Administration

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The Administrative Support Assistant II provides administrative support for leadership operations and administrative processes within Cooperative Extension. This position assists with coordination of travel logistics, preparation of documentation for administrative processes, and general administrative workflow support.
The role supports administrative activities by maintaining documentation, assisting with scheduling and logistics, and providing support for institutional administrative processes under the direction of the Administrative Support Manager.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support for Leadership Activities

• Assist with coordination of travel arrangements and logistics for Associate Directors and leadership staff in accordance with University travel policies.
• Provide support for scheduling meetings, maintaining calendars, and preparing meeting materials.
• Assist with logistical coordination for leadership meetings, retreats, and administrative events.

Administrative Process Support

• Assist with preparation and organization of documentation associated with faculty review processes such as Continuing Status packets.
• Maintain records and assist with tracking submission timelines for administrative processes.
• Support communication related to administrative documentation and scheduling of review activities.

Administrative Operations Support

• Maintain administrative records and documentation supporting leadership operations.
• Assist with monitoring administrative deadlines and maintaining organizational files.
• Provide support for preparation of reports, summaries, and administrative documentation.

Unit Coordination and Communication

• Provide administrative assistance supporting communication across leadership staff and administrative teams.
• Assist with coordination of meetings and operational activities within the unit.
• Provide administrative support for projects and initiatives as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Ability to assist with coordination of administrative tasks and activities.
• Strong organizational and recordkeeping skills.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to communicate effectively with faculty, staff, and leadership.
• Ability to work within established procedures and guidelines.
• Proficiency with standard office and administrative software.
• Strong organizational and communication skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High School diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience providing administrative support to leadership or management staff.
• Experience assisting with coordination of administrative documentation or review processes.
• Experience providing administrative assistance and maintaining documentation.
• Experience working with organizational procedures or administrative processes.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade
4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates
Kelly Montez
kellymontez@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter