Administrative Assistant

Hampton University is seeking an administrative assistant who will assist the Department of Education in the performance of various administrative and clerical support tasks.

Examples of Duties

• Maintains the Chair’s calendar of meetings, presentations, and deadlines.
• Performs all clerical tasks, including typing, copying, retrieving, sorting and sending mail.
• Assists in the preparation of meetings and events including school and committee meetings organized by the Department of Education.
• Take the meeting minutes for the Department of Education.
• Manages front desk operations (including answering the telephone and greeting visitors at the reception area).
• Sets appointments with professors for students who need advisement or issues resolved.
• Provides information and referrals to faculty.
• Prepares presentation materials including power point presentations and handouts.
• Collects and disseminates department-related information.
• Interfaces with repair personnel, vendors, delivery personnel, and equipment-service providers.
• Other duties as assigned by the Department Chair.

Typical Qualifications

• Proficiency in Microsoft Office
• Strong interpersonal skills.
• Strong communication skills.
• The ability to work independently and as a member of a team.
• Demonstrated initiative and sense of ownership for projects.
• Able to work at Hampton University in person.
• Compose emails and brief memos using appropriate grammar.

Supplemental Information

High School Diploma or equivalent