"Administrative Assistant II"

Job Details

Administrative Assistant II

Salary: $67,991.00 - $82,851.00 Annually

Job Type: Classified Staff

Job Number: 181

Closing: 1/7/2026 11:59 PM Pacific

Location: Santa Barbara, CA

Department: Facilities & Operations

Basic Functions

Under the direction of an assigned administrator, perform a variety of highly skilled secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the administrator; prepare and maintain a variety of manual and automated records and reports.

Distinguishing Characteristics

The Administrative Assistant II classification performs varied and highly skilled administrative assistant duties requiring thorough understanding of a program, department or functional area. Incumbents provide primary secretarial support to a dean, associate dean or director of a major College-wide function.

Representative Duties

Essential Duties:

• Perform a variety of highly skilled secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; assure smooth and efficient office operations...
• Serve as the primary secretary to the assigned administrator; provide public relations and communication services...
• Receive visitors... provide technical information related to program...
• Compose... a variety of materials such as inter-office communications...
• Compile information and prepare and maintain a variety of records...
• Input and update a variety of data in an assigned computer system...
• Research, compile and verify a variety of data...
• Coordinate and attend a variety of meetings...
• Perform a variety of clerical accounting duties...
• Perform special projects...
• Communicate with personnel...
• Operate a variety of office equipment...
• Receive, sort and distribute mail...
• Maintain appointment and activity schedules...
• Monitor inventory levels...
• Process reimbursement claims...
• Train and provide work direction...
• Update and maintain website information...

Other Duties: Perform related duties as assigned.

Education and Experience

Any combination equivalent to: graduation from high school and four years of clerical or secretarial experience involving frequent public contact.

Understanding of and sensitivity to meeting the needs of the diverse academic, socioeconomic, cultural, disability and ethnic background of the student, community, and employee population.

Preferred/Desired Qualifications

• Ability to work with minimal supervision
• Excellent customer service
• Communication Skills
• Ability to multi task
• Attention to detail
• Working knowledge of MS Office and Google Workspace
• Adaptability
• Flexibility handling urgent requests and shifting priorities

Working Hours

Monday - Friday 7:00 am - 3:30 pm. Hours may vary 40 hours per week, 12 months per year, plus fringe benefits; 6 month probation period...

Salary Information

The current salary schedule range for the Administrative Assistant II position is Salary Table 29 Range 31, $67,991 - $76,932. Nine step salary range continues to a maximum of $82,851.

Knowledge and Abilities

Knowledge of: Terminology, practices and procedures of assigned office... Operation of a computer and assigned software...

Ability to: Perform a variety of highly skilled secretarial... Meet schedules and time lines...

Working Conditions

Environment: Office environment. Constant interruptions.

Physical Demands: Dexterity of hands and fingers... Seeing to read a variety of materials...

General Requirements (Upon Offer of Employment)

• The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.
• The Immigration Reform and Control Act of 1986 requires verification...
• Selected candidates must be able to perform essential functions...

Application Process

Required Application Documents:

1. Online District Application form at https://www.schooljobs.com/careers/sbcc
2. Within the online application is a required supplemental question on diversity...
3. Letters of reference are not required...
4. Within the online application, there is a required section to list five references...

Application Procedure: To be considered for this position, a complete online application... must be submitted via https://www.schooljobs.com/careers/sbcc by the application deadline...