"Administrative Assistant II - Dean of the School of Liberal Arts"

Job Description

The Administrative Assistant II reports to the Dean of the School of Liberal Arts and will work in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests simultaneously. This is the first person that visitors and individuals seeking help encounter. As such, the Administrative Assistant II is a vital member of the team responding to internal and external demands. This position frequently handles sensitive and/or highly confidential material.

1. Provides administrative support and assistance to the Dean, the Associate Deans, and the Dean's staff of the School of Liberal Arts, including making appointments, scheduling meetings, taking meeting minutes, maintaining calendars, and assisting with special projects
2. Assists public by providing general information or referral by telephone, mail, or in person
3. Manages daily operations of the School of Liberal Arts including maintenance of office supplies and electronic files
4. Prepares correspondence, presentations, charts, slides, or other material for meetings and events as requested
5. Coordinates and/or supports various activities or events involving several different constituencies for the Dean and other staff members
6. Organizes and publishes events in the weekly SLA PawPrint
7. Coordinates with Communications to ensure accuracy of the SLA web presence and SLA social media accounts
8. Assists as needed with the planning and execution of events, including scheduling events in 25Live for SLA and coordinating the subsequent facilities, technology, and catering requests for these events
9. Performs other related duties as assigned

High School or GED
Two years relevant work experience
Associate's degree or higher

$34,800 - $41,700; Salary offer will be dependent on candidate’s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

ABILITIES

• Ability to learn various applications, college computing systems, and software
• Ability to perform accurate work with an attention to details
• Ability to work independently and collaboratively as determined by the situation
• Ability to compose, punctuate, proofread, and summarize materials
• Ability to maintain confidentiality
• Ability to respond to various audiences accurately and calmly and make decisions under pressure without immediate supervision
• Ability to proactively follow through on tasks and close the loop with staff and constituents
• Ability to anticipate needs and plan ahead

SKILLS

• Skilled in interpersonal communications and relationship building
• Skilled in verbal and written communications
• Skilled in various software platforms including Microsoft Office with a focus on Word, Excel and Outlook
• Skilled in organization and time management