Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research

Scheduled Hours

37.5

Position Summary

Position provides administrative support to the Research Education and Information (REI) and the Conflicts of Interest Research Offices. The incumbent performs diversified administrative tasks with discretion and independent judgment that include administrative and research compliance support. Duties will include routine assignments from each supervisor as well as special projects on an as-needed basis.

Job Description

Primary Duties & Responsibilities:

• Independently maintains both supervisors' calendars; schedules various meetings for both teams/programs, including faculty committee meetings, and educational events and classes; assists with planning and providing logistical support for events and large meetings; frequently sends routine communications to the research community.
• Performs data entry and generates compliance reports: tracks attendance for educational events; generates various status reports weekly, monthly, and annually; processes requests for compliance reviews and triages to the appropriate team member; corrects data entry errors based on monthly exception reports.
• Assists with system testing related to upgrades, enhancements, and training content for both programs.
• Coordinates onboarding of new staff, manage supply orders for teams, and assist with suite support.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Academic Experience, Analytical Thinking, Computer Literacy, Deadline Management, Handling Confidential Documents, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Organizational Talent, Priority Management, Self Motivation, Teamwork, Time Management, Working Independently, Written Communication

Grade

G07-H