Administrative Assistant

Administrative Assistant

Division: Student Affairs, Equity and Belonging

Department/Office: Counseling

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The Counseling Center at St. Catherine University invites applications for a full-time Administrative Assistant position.

This position is responsible for the coordination and execution of client reception and clerical work-flow for the St. Catherine University Counseling Center. Clerical work-flow includes tasks that ensure the smooth operation of the day-to-day office business, the maintenance of office procedures and records, and some project management. The person in this position is the first contact for the clients in the Counseling Center and involves answering basic questions about services for students, faculty, staff, and the other community members. Due to the nature of the counseling profession, the person in this position may occasionally be required to interact with individuals who are experiencing emotional distress. The position deals with sensitive client issues and requires meticulous attention to maintenance of client confidentiality.

Minimum Qualifications:

• Reception skills: ability to communicate effectively, efficiently, and in a personable way when interacting with community members.
• Ability to handle interruptions.
• Excellent typing, data management, project management, word processing, grammar and spelling.
• Superior organizational abilities.
• Must know word processing, data entry, Excel, Qualtrics, Google Forms, and website management,.
• Must be able to handle sensitive, confidential information in a professional manner.
• Must be knowledgeable with basic computer and printer operation.
• Must be skilled in working with diverse populations.

Preferred Qualifications:

• Experience working in university or college settings.
• Experience working with electronic health records systems.

Posting Number: 20220816-STAFF

Posting Start Date: 05/08/2026

Application Deadline: 5/20/2026

Compensation: Annual wage is $32,531-$43,056 depending on qualifications and experience.

This is a full-time (0.92 FTE) position. Employees working .50 - 1.0 FTE are eligible to accrue sick time prorated based on their FTE status if less than a 1.0 FTE

The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.Benefits: Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid "gift" days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time

Specific information on all of our available benefits for full-time employees can be found HERE. St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of all religious, racial, ethnic, gender identity, nation of origin, or disability groups are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.