"Administrative Assistant II, Occupational Therapy 999751"

Job Details

Xavier University’s Department of Occupational Therapy invites applications for an administrative assistant to provide proactive and efficient support to our team and processes. The ideal person for the job is a problem-solver who displays initiative, excellent communication skills, and impeccable attention to detail. The successful candidate will demonstrate effective technology use, time management, resourcefulness, and the ability to multi-task with a commitment to excellence in the functioning of a dynamic health care program. This is a full-time, hourly position requiring 100% onsite work, with a schedule of 37.5 hours per week. The anticipated start date for this position is mid-January 2026.

JOB RESPONSIBILITIES:

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility here will not preclude it from the position.

• Provide administrative support to Department Chair, Program Leadership, and faculty including scheduling and communications to ensure smooth and efficient daily operations of the Department.
• Administer and manage the budget including monitoring of relevant funds, procurement of purchases, and reconciling budget expenditures.
• Maintain accurate and organized data for program, faculty and students, including management and inventory of supplies and equipment.
• Assist with document preparation and maintenance of electronic records for compliance and accreditation.
• Coordinate program events, meetings, student activities, and special projects.

JOB REQUIREMENTS:

• High School Diploma or equivalent required. Associate or Bachelor’s Degree preferred.
• Minimum 3 years’ experience in a similar role with comparable goals and responsibilities. Experience in an academic and/or health care setting preferred.
• Ability to adapt to a changing environment, handle multiple priorities, and work independently.
• Excellent writing, oral communication, and analytical skills.
• Proficient in Microsoft Office with aptitude to learn multiple and new software operating systems.
• Physically support constituents in several buildings across campus.

The Department of Occupational Therapy is part of Xavier University’s College of Professional Sciences and provides transformative, personalized learning that prepares students for careers of service in occupational therapy. We are a vibrant community of educators, scholars, and learners advancing the future of occupational therapy services in our region and beyond. Guided by our Jesuit Catholic mission, we teach students ethics and advocacy, welcome individuals from diverse backgrounds and life experiences, commit unreservedly to open and free inquiry, and deliberately seek multiple perspectives to create a campus where all feel a sense of belonging. These values are central to our mission.

Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to appeal to many interests.

HOW TO APPLY:

To ensure consideration, qualified/interested applicants must submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website by November 24, 2025.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.