"Administrative Assistant II"

Job Details

Location: San Marcos, TX

Texas State University

Administrative Assistant II

Posting Number: 2026212

Location: San Marcos

Department: Department of Engineering Technology

Recruitment Type: University-Wide Recruiting

Job Type: Full-Time

Monthly Salary: $3,173 - $3,333.34

Job Category: Non-Exempt

Required Qualifications:

• High school diploma or equivalent
• 3 years minimum experience in an office environment
• Customer service experience
• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams
• Experience in planning events
• Communication and time management skills
• Experience working in Concur and processing travel arrangements and reimbursements
• Current Texas State University employee

Preferred Qualifications:

• 5 years of experience in an office setting
• SAP experience
• Banner

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

Provide administrative support and perform a variety of work activities including:

• Assist the AAIII with everyday administrative support
• Handle all registration issues, particularly overrides
• Process all student travel in Concur
• Scholarships - Offers, Compliance, Awards
• Process all Faculty Course Evaluations online
• Maintain Google Calendar and Live 25 - entering classes and conference/meeting schedules
• Maintain inventory of all office supplies
• Maintain the graduate database and enrollment reports
• Submit facility work orders via AiM
• Scheduling, coordinating, and gather data for events/meetings, special events, luncheons, as needed.
• Supervise office student worker(s)
• Website user
• Other duties as assigned.

Additional Information to Applicants:

Job Open Date: 12/18/2025

Job Close Date: 12/26/2025

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55518

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55518 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.