"Mailroom Assistant"

Posted: 17-Dec-25

Location: Ann Arbor, Michigan

Categories: Staff/Administrative

Internal Number: 271916

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

We are seeking a detail-oriented and reliable individual to assist with manual mail preparation and document handling. The Mailroom Assistant will be responsible for tasks such as hand folding, inserting, sorting, and collating materials to ensure accurate and timely distribution.

• Hand Fold: Neatly fold documents, letters, and other printed materials according to specified guidelines and requirements.
• Hand Insert: Place folded documents and additional enclosures (such as flyers, reply cards, or inserts) into envelopes by hand, ensuring all items are properly included.
• Hand Sort: Organize and separate materials by specific categories (address, department, etc.) to facilitate efficient processing and delivery.
• Hand Collate: Assemble multiple pages or items in the correct order and sequence as instructed; ensure complete sets are prepared before further processing.
• Perform quality checks to confirm accuracy and completeness of all assembled mailings.
• Maintain workspace organization and adhere to established procedures for handling confidential materials.
• Report any discrepancies or issues to supervisor in a timely manner.
• Assist with other mailroom or administrative duties as assigned.

Qualifications:

• High attention to detail and commitment to accuracy.
• Ability to work efficiently with repetitive manual tasks.
• Good organizational and time-management skills.
• Ability to follow written and verbal instructions.
• Previous experience in a mailroom or similar environment is preferred but not required.

Physical Requirements:

• Ability to stand or sit for extended periods.
• Dexterity with hands for folding and sorting tasks.
• Occasional moving of light boxes or stacks of documents.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.