"Administrative Assistant III, University Advancement"

Job Details

Location: San Marcos, TX

Texas State University

Posting Number: 2026300

Department: Development

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,875.00

Job Category: Non-Exempt

Required Qualifications:

• Technical Proficiency: Demonstrated proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office suite components.
• Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.
• Communication Skills: Excellent verbal and written communication abilities.
• Problem Solving: Effective problem-solving skills with a proactive approach.
• Organizational Skills: Exceptional organizational skills with the ability to multitask and manage multiple projects simultaneously.
• Education and Experience: Bachelor’s degree or 1-2 years of relevant experience.

Preferred Qualifications:

• University Experience: Previous employment in a university setting.
• Technical Knowledge: Familiarity with SAP, Raiser’s Edge, and SAP Concur.
• Event Planning: Experience in planning and coordinating events.

Job Description:

Texas State University seeks a dynamic and detail-oriented Administrative Assistant III to support our University Advancement efforts. This role reports to the Executive Assistant while also assisting the Development and Donor Engagement teams. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment dedicated to advancing the university’s philanthropic mission.

Job Duties:

• Administrative Support: Provide executive-level administrative support to Division Leadership, including calendar management, meeting coordination, travel arrangements, and preparation of briefing materials.
• Database Management: Assist with managing donor-related databases.
• Project Management: Coordinate and track departmental project including assistance with generating high level giving reports and donor correspondence.
• Calendar Management: Management of individual as well as shared team calendars.
• Travel Coordination: Manage travel arrangements and process timely reimbursements for the Division Leadership and appropriate members of staff.
• Event Support: Provide support for University Advancement events as needed.
• Staff Support: Assist with onboarding and administrative support of new staff members.
• Front Office Duties: Provide back-up support for University Advancement main office. Some duties could include: Provide telephone support, greet visitors, and maintain a welcoming environment in the suite.
• Perform Other duties as assigned.

Additional Information to Applicants:

• Position holder must leverage approved generative AI tools to draft, edit, and summarize routine communications, while exercising professional judgment and adhering to university privacy and data security policies.
• This position may involve optional participation in evening or weekend events that support departmental outreach and campus engagement; staff are invited, but not required, to take part in these activities in coordination with their supervisor.

Job Open Date: 02/05/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours: 8:00AM - 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55934

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55934 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.