"Administrative Assistant, IT"

Administrative Assistant, IT

Job ID: 291585
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Processes Wire Transfer Forms, Journal Entry Forms, Simple Journals (ePro), Requisitions (ePro), Supplier Registration Requests, Chargeback documentation for UITS specific purchases
2. Assists with upkeep of the UITS Division Staff Phone List
3. Maintains UITS divisions Campusship account, creating shipping labels as needed
4. Serve as backup for IT Administrative Specialist as needed.

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES:
- Able to understand how different systems interact and affect workflows.
- Able to quickly learn and adapt to new software platforms and updates in existing systems.
- Able to work with both technical and administrative staff to support operational efficiency.

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

KEY RESPONSIBILITIES:
1. Performs standard administrative duties in support of the assigned department, division, unit and/or location
2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
9. May maintain department purchasing card (PCard), cash and/or credit card**

Required Qualifications

Educational Requirements
High School diploma or equivalent

Required Experience
One (1) year of related administrative, office or clerical experience

Preferred Qualifications
Additional Preferred Qualifications
Experience providing administrative support for large teams
Previous experience in higher education

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The budgeted salary range for this position is $16.13 to $19.38 per hour. Offers are based on relevant experience.

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to utilize standard office equipment and multi-line telephone system
Able to deal with multiple tasks or projects at one time meeting assigned deadlines

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette