"Administrative Assistant"

Job Details

Administrative Assistant
Department: Nursing Program
Location: Columbia, MO
Type: Staff, Full-Time, Hourly
Pay: $18.50-$19.38 per hour (Pay range may vary based on geographic location)
Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.
Job Summary:
The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This includes a variety of tasks such as answering phone calls, managing calendars, scheduling appointments, and assisting with general office duties.
Essential Functions:

• Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Nursing Department.
• Practice superior customer service.
• Display respect and civility to all constituencies in all communications.
• Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
• Front line support for the Nursing Program and faculty.
• Answer incoming phone calls.
• Field questions, referring questions to other personnel as appropriate, and assist students, faculty and others, both in person, through email, and by phone.
• Document and distribute minutes for department and advisory committee meetings, and maintain permanent files, etc.
• Produce and distribute written communication to faculty, students, and others as appropriate.
• Manages nursing application processes for ASN and BSN programs.
• Assist with maintaining faculty application files, credentials, contacts, immunizations, license, CPR, clinical/lab evaluations and other records as needed.
• Manages course clinical instructor/clinical site/lab/CCNN evaluations completed by students.
• Maintain and ensure confidentiality of student records.
• Maintain faculty work areas and program office with supplies, forms, etc.
• Manage student and faculty name badge process.
• Assist director with the preparation of official reports required by local, state, national, professional, and accreditation organizations.
• Assist director with various surveys, reports, etc., including assisting with mailing, receiving documents, and collating the data.
• Produce and maintain various data in spreadsheets and reports.
• Maintain budget including accounts payable, Marketplace, and Concur processing.
• Coordinates new student orientations for all nursing programs.
• Coordinate various nursing events with other departments to include invitations, programs, ordering food/flowers for the reception, and manage the nurses pinning and graduation.
• Coordinate admissions testing procedures.
• Coordinate third-party vendor exams, record keeping, computer lab reservations.
• Coordinates NCLEX-RN application and graduation processes.
• Perform other related duties as assigned.

Position reports to: Program Director/Department Chair
Required Core Competencies and Professional Experience:

• Ability to fluently read, write, and understand the English language.
• Proficiency with the following, but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency in using web-based technologies, including database systems.
• Ability to work independently and in a team environment, with or without direct supervision.
• Self- motivated and driven to aide in the departments success. Detail oriented, problem solver.
• Excellent communication, interpersonal, customer service, and organizational skills.
• Professional written and oral communication skills
• Computer/word processing skills including Word, Excel, Publisher, and the ability to learn new programs.
• Attention to detail and problem-solving skills

Preferred Core Competencies and Professional Experience:

• Proven experience as an administrative assistant or relevant role.

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear. The employee is required to use hands and fingers to handle or feel, reach with hands and arms, climb or balance, and stoop, kneel, or crawl. Employees must be able to type on a computer keyboard and use a computer monitor on a regular basis.
Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
Interested applicants may apply online at www.ccis.edu/careers. Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer.
*This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.*
Eligibility for employee benefits and perks is determined by employment status. For more information please see https://www.ccis.edu/careers.
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.
Columbia College is an equal opportunity employer.
Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.
In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Campus Safety Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.
Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.
http://www.ccis.edu/offices/campussafety/reportsandstats.aspx