"Administrative Coordinator"

Administrative Coordinator

Company: Harvard University

Job Location: Cambridge, 02138

Category: Administrative Assistants

Type: Adjunct/Part-Time

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Who We Are:

The American Repertory Theater (A.R.T.) at Harvard University is a leading force in the American theater, producing groundbreaking work in Cambridge and beyond. A.R.T. seeks to expand the boundaries of theater by transforming the ways in which work is developed, programmed, produced, and contextualized, always including the audience as a partner. Throughout its history, A.R.T. has been honored with many distinguished awards including over 20 Tony Awards and a Pulitzer Prize. As the professional theater on the campus of Harvard University, A.R.T. is committed to the collaborative and creative exchange among a wide range of academic departments, institutions, students, and faculty members. A.R.T. plays a central role in Harvard's undergraduate Theater, Dance & Media concentration and mentors students in the Harvard Radcliffe Dramatic Club at the Loeb Drama Center. In 2026, the A.R.T. will move to Allston and begin a new chapter at the David E. and Stacey L. Goel Center for Creativity & Performance.

Job Description

Reporting to the Managing Director, the Administrative Coordinator is responsible for supporting a wide range of administrative and support functions. The Administrative Coordinator is responsible for developing effective systems for managing administrative needs, distributing institutional communications, proactively setting short-term and long-term priorities, and anticipating and completing tasks needed to execute identified projects as directed. The Administrative Coordinator provides regular updates on the progress of these tasks and projects.

Job-Specific Responsibilities:

• Manage complex calendars responding quickly and efficiently to a high volume of scheduling requests and changes, showing significant independent judgment in identifying and resolving potential conflicts.
• Support the development of agendas, collection, collation, and distribution of materials for meetings.
• Compose, proofread, edit and prepare correspondence, reports and other materials as needed.
• Arranges for use of facilities and advise on the availability of services for group gatherings and meetings; provides set up and in-room support as needed.
• Assist with planning and execution of institutional events with A.R.T. staff such as the company meetings, holiday and other social events.
• Supports the access to SharePoint and the management and organization of common files.
• Coordinates with various managers as needed for onboarding of other staff members, students and interns, and temporary workers. May assists in training, scheduling, and distributing work for these individuals.
• Occasionally supports the reconciliation of financial transactions and reimbursements.
• Perform additional related duties as needed.

Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

Excellent interpersonal and communication skills required. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. May be tested on appropriate computer skills as required. Keyboarding speed (wpm) may be required as appropriate to job duties. Tessitura knowledge a plus. Demonstrates a passion for and familiarity with the performing arts industry.

Additional Information

• Appointment End Date: 6/30/2026
• Standard Hours/Schedule: 17.5 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity
• Other Information: This position has a 3-month orientation and review period.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.