"Administrative Support Specialist"

Administrative Support Specialist

Company: Auburn University

Job Location: Auburn University, 36849-5207

Category: Administrative Assistants

Type: Full-Time

Requisition Number: S4895P

Home Org Name: Biosystems Engineering

Division Name: College of Agriculture

Job Class Code: DB03A/B

Appointment Status: Full-time

Limited Term: No

Job Summary

The Department of Biosystems Engineering is seeking candidates for an Administrative Support Specialist position to provide overall administrative support for the department and the Department Head. This role provides varied and high-level administrative and technical support to an academic-related department, with significant emphasis on more complex administrative responsibilities.

Essential Functions

Essential functions include, but are not limited to the following:

• Maintain personnel files and assist with and coordinate human resources initiatives and activities within the department.
• Manage payroll and prepare salary and wage transfers as needed.
• Assist and coordinate department head scheduling, office management, and correspondence.
• Maintain all departmental records.
• Serve as departmental liaison with Dean's office, AU Facilities, AU Telecom, AU Access Control, AU Mail Services, express mail providers, and other outside providers.
• Assist with general office management for the department (unlock and lock building, serve as departmental reception person, etc.).
• Process purchase requisitions, vouchers, and billing for department service centers per AU policy.
• Assist international students with transition to AU.
• Assist with assigning offices and other matters for graduate students, etc.
• Initiate all personnel system actions for faculty, staff, domestic, and international students (including EPAF's, TES processes, OIE forms, etc.).
• Respond to requests from faculty, staff, students, and stakeholders.
• Perform other duties as assigned by supervisor.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I: High school diploma or equivalent plus 4 years of experience in administrative support services.

Level II: High school diploma or equivalent plus 6 years of experience in administrative support services.

Substitutions Allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Degrees may substitute for years of experience.

Minimum Skills and Abilities

The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team. Must be able to work with a diverse group of individuals and be sensitive to cultural diversity.

Minimum Technology Skills

• Basic knowledge of standard office equipment and procedures
• Competency in MS Office products (Excel, Word, Powerpoint)

Minimum License and Certifications

None required

Desired Qualifications

Desired qualifications include familiarity with Auburn University administrative and financial policies, procedures, and the AU Banner system.

Salary Range: $36,770 - $59,300

Job Category: Office/Administrative Support

City position is located in: Auburn

State position is located: Alabama

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

Special Instructions to Applicants

Please utilize the attachment feature and attach a cover letter and resume. Only COMPLETE applications will be considered for selection. Salary will be commensurate with education and experience.

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