"Administrative Assistant"

Position Summary

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Assistant Director of Communications and Marketing, the Administrative Assistant provides administrative and financial support for the Office of Communications.

This position is responsible for and not limited to the following:

• Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders
• Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources
• Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology
• Working under direct supervision with specific instructions on routine or semi-routine tasks, with work reviewed upon completion
• Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing
• Also requires good communication skills and computer literacy

Equipment Utilized

• Microsoft Office, Oracle, SciQuest, people Soft, eVerify, ROCS, Discoverer, Course Scheduling System, EMS, IMS, Sage 300, Blackboard, Tableau, Adobe Photoshop, HTML, Archibus (space management)