"SR Administrative Assistant"

Position Summary:

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs & Special Advisor to the Chancellor. This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university.

This position is responsible for and not limited to the following:

• Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism
• Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations
• Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders
• Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism
• Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions

Minimum Education and Experience:

• Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience
• Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices

Equipment Utilized:

• Must have excellent knowledge using Microsoft Office Suite, including Outlook;
• Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting)
• Concur for travel requests, expense reimbursement, and travel card reconciliation.