"Department Assistant Coordinator (Administrative Support Coordinator I)"

Position Summary

San Diego State University is seeking a reliable and detail-oriented Department Assistant Coordinator to serve as the front-line contact for a busy academic department. This role supports both the administrative and instructional needs of the department, ensuring efficient daily operations, faculty support, and student engagement.

Key Responsibilities

• Administrative Support: Manage front-desk reception, phone and email communications, mail distribution, office equipment training, key distribution, procurement, and support for departmental events and administrative tasks.
• Instructional Program Support: Assist students with course and scheduling inquiries; support faculty with instructional materials, document preparation, and file management; aid graduate advisors and help build semester course schedules.

Why Join Us?

• Be the first point of contact and resource for students, faculty, and staff
• Support impactful events and programs that shape the academic experience
• Work in a collaborative environment where attention to detail and service matter
• Gain hands-on experience in academic coordination and department operations

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 1 day per week, following a training period during which on-site presence is required.

Department Summary

The College of Sciences comprises eight academic departments, five joint doctoral programs, and several research centers and institutes, including the Coastal and Marine Institute, the Center for Research in Mathematics and Science Education, and the Molecular Biology Institute. The College also oversees off-campus sites such as the Biological Research Field Stations and the Mt. Laguna Observatory. It is home to more than 300 full- and part-time faculty, supported by over 80 clerical and technical staff, with broad expertise in both teaching and research.

The Department of Chemistry at San Diego State University includes 20 faculty members, approximately 40 Teaching Associates, and 10 staff positions. The Department offers five degree programs: B.A., B.S., M.A., M.S., and a Joint Ph.D. with the University of California, San Diego. Students may pursue specialized study in Analytical, Biochemistry, Inorganic, Organic, and Physical Chemistry.

For more information regarding the Department of Chemistry, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Experience working in an office setting.
• Experience with Microsoft Office suite.
• Experience with Google suite.
• Ability to handle effectively a broader range of interpersonal contacts with students, faculty and staff from underrepresented groups.
• Scheduling experience preferred.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:

Salary is based on your experience, education, and qualifications, within the department's budget and equity guidelines.

• CSU Classification Salary Range: $4,047- $5,896 per month (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,047). Future increases, including step advancement, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the University of California system.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents after a probationary period.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

Supplemental Information

Apply by October 28, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu.

To apply, visit https://careers.sdsu.edu/en-us/job/552378