"Administrative Assistant - Planning and Construction (Temporary to 2033)"

Administrative Assistant - Planning and Construction (Temporary to 2033)

Company: Portland Community College

Job Location: Portland, 97280-0990

Category: Administrative Assistants

Type: Full-Time

Join our Team at Portland Community College

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. PCC, which is roughly the size of Rhode Island, has four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area. Wherever you're coming from and wherever you're going in life, Portland Community College has the classes and programs to get you there. Our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.

Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.

Portland Community College will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu.

Please Note: PCC currently limits employment to individuals residing in Oregon and Washington.

What You'll Do and Who We Are Looking For

This is a temporary position currently funded through June 30, 2033.

Location: Capitol Park - 9700 Capitol Highway, Suite 260, Portland Oregon.

Work Schedule - Hybrid - working from home and the office. Mondays and Fridays work from home and Tuesday, Wednesday, Thursday at the office.

Portland Community College's Office of Planning and Construction seeks an Administrative Assistant (AA). Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders.

The Administrative Assistant will provide support to a dynamic, project-focused department. This position will assist with office scheduling, meeting coordination and event planning, general office administration and more to help maintain the forward momentum of the department.

The Administrative Assistant works directly with the Operations Manager to provide a broad range of support functions requiring judgment and discretion, and liaises with a variety of internal and external stakeholders to perform an array of administrative duties including purchasing, reporting and assisting with project management. The Administrative Assistant works well both independently and as part of a team, responding to a variety of situations and providing direction and/or assistance in resolving issues that may be sensitive and confidential.

Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders.

Full Classification Description: https://www.pcc.edu/hr/employment/classified-jobs/adminasst/

Minimum Qualifications:

Training and experience equivalent to a high school diploma or GED®.

Five years of responsible administrative support experience (college or business school training may be substituted for up to two years of the experience requirement).

Other combinations of experience, education and training that would provide the required knowledge, skills and abilities will be considered.

Success Criteria

(throughout the screening process, you will be evaluated based on your demonstration of the following criteria):

• Experience creating and maintaining a welcoming and inclusive environment for all people; commitment to diversity, equity, and inclusion is a priority; sensitive to identity, language proficiency and cultural backgrounds of community college students, faculty, staff, and administrators.
• Demonstrated ability to develop and maintain good working relationships with employees at all levels,
• Demonstrated competency in communicating effectively, both orally and in writing.
• Use computer applications at an advanced level including Microsoft and Google applications, Workday, and internal data management, and advanced proficiency utilizing a variety of technical modalities, video conferencing/virtual meeting platforms, and other data management systems.
• Experience developing, tracking, and monitoring budgetary expenditures and other fiscal reporting needs.
• Demonstrated ability to perform a variety of independent research, analysis activities and present findings to advance strategic priorities, utilizing charts, graphs and multimedia as needed.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Experience serving as a direct point of contact as an administrative liaison with other offices, individuals, and external institutions and agencies on a range of issues and coordination.

Why You'll Love Working Here

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you'll enjoy:

• A collaborative and inspiring campus community
• Opportunities for learning and professional development

Position Grade
Classified 20 (A)

Employment Type
Full time

Total Rewards Package / What We Offer

There is never a dull moment at PCC. We offer more than just a competitive salary. When you join our team at PCC you'll also enjoy:

• Comprehensive benefit package
• Oregon PERS contribution
• Tax deferred annuity program and a deferred compensation program
• Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions
• Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
• Conference and Event Rental Space - Employees receive 50% off when on-campus for personal events
• Paid Leave (Pro-rated by FTE for Part-Time Employees) reference Classified Agreement

o Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
o 1 day of sick leave per month
o 12 paid holidays
o PCC Winter Break (when College is Closed)
o 24 hours of personal leave per year

More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email PCCBenefits@pcc.edu if you have any questions.

How We Determine Initial Salary Placement

The first two steps of the range are: $58,180 to $59,923 per year. Higher salary placement may be available based on qualifications, experience and internal equity. (Full range $58,180 to $93,358)