Administrative Assistant to the Dean- Messina College

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

As the two-year residential college division at Boston College, Messina College provides an associate's degree program to 200 first-generation students with high-financial need. The program prepares students to pursue a bachelor's degree or begin their professional careers. Messina College students live and study on Boston College's Brookline Campus and have full access to BC's facilities and events.

This position provides high level administrative support to the Dean of Messina College and requires a self-starter with highly developed communications skills (diplomatic and interpersonal). The incumbent must have the ability to work and interact with a diverse community and demonstrate a high degree of cooperation and willingness to assist with all projects, programs, events and related matters at Messina College. The Administrative Assistant must be extremely well organized and detail oriented. He/she will handle confidential information and situations requiring the attention of the Dean. He/she must have the ability to clearly see the "big picture," determine priorities and multi-task simultaneously in a fast-paced environment.

Responsibilities include: handling routine office tasks, managing and maintaining the Dean's calendar; scheduling and coordinating appointments, events, and meetings; responding to mail, calls, email, and other inquires and acting as the primary point of contact to direct inquiries to the appropriate staff and serving as a liaison with internal and external constituencies.
The Administrative Assistant supports manages the budget process, prepares expense reimbursements, requisitions for payments to vendors, orders office supplies, manages space, assists with maintaining and updating database(s), and organizes data, reports, and other meeting materials and information either personally prepared or received from others.
The incumbent will also support academic operations and work regularly with academic systems and faculty, particularly in course management, expense reporting, and advising.

He/she serves as an information source to visitors and callers using his/her judgment, knowledge of office operations and interpretation skills.

Hiring Range: $30.85/hr to $38.57/hr. Pay rate commensurate with relevant experience.

Requirements

Minimum of an Associate's degree with a high degree of proficiency in MS Office (Word, Excel, PowerPoint), Google applications, email and Internet skills. Experience with People Soft HR and People Soft Financials is a plus. A minimum of five years of increasingly responsible administrative support experience, ideally in an educational environment.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook